Hr Administration Specialist 80-100 %
Vor 5 Tagen
CONTEXT & MISSION:
We are looking for a highly motivated Human Resources Administration Specialist 80-100% (7-month fixed-term contract) to join the local HR team
You will act as the first point of contact for HR-related queries from employees and external partners.
You will be responsible for on-boarding, off-boarding activities, job changes and benefits administration for employees based in World HQ. You will handle contract administration of new hires (permanent, fixed-term contract employees), internal transfers and extensions of fixed-term contracts. You will ensure efficient onboarding process of new hires and off-boarding process of voluntary leavers.
In addition, you will also manage the time and holiday recording systems as per the legislation and Group policies.
The position is based in Plan-les-Ouates (near Geneva) and reports to the HR Director HQ.
MAIN RESPONSIBILITIES:
Manage the employee full life-cycle :
- Preparing all HR documents (contracts, addendum, letters, etc.) and keep the new hire guides up-to-date;
- Communicating with employees, line mangers, HR partners and keep track of all required documentation as per the legislation and Group policies (on-boarding checklists, entry forms, maternity leave, sickness and accidents forms, family allowance, exit checklists, work permits, reference letters, etc.);
- Handling data entries in HR systems (personal, position related data, compensation, benefits, etc.);
- Welcoming new employees and co-animate the welcome-sessions;
- Answering HR related questions with internal and external partners (social insurance partner, Swiss legal entities) and ensuring legal compliance;
- Maintaining and updating working hours and absences in our systems;
- Checking parking allowance and invoicing with the receptionist;
- Company car and public transportation follow up;
- Participating in various HR projects when requested.
HOW YOU CAN FIT:
- Bachelor's Degree in Human Resources, Business or related field of study;
- 3+ years of experience in a similar role;
- Fluent in French and English;
- Excellent understanding of employee full life-cycle processes with strong knowledge of Swiss labor regulations;
- Good knowledge of social insurances;
- Solid experience in treating confidential information with appropriate discretion;
- Rigorous with exceptional attention to detail;
- Strong team player with excellent interpersonal & communication skills;
- Organized and proactive with the ability to multitask and prioritize;
- Curious with appetite for challenges;
- At ease in a changing and international fast-paced environment.
WHAT WE OFFER:
- Working for a unique company, strongly committed towards the planet and the people (B Corp certification);
- Working with passionate colleagues coming from all over the world;
- A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast;
- Monthly allocation & discount for store products;
- Attractive Social Insurances coverage;
- 5 weeks annual leaves & 3 extra-days offered as public holidays;
- Flexible and Hybrid Work environment;
- Public transportation allowance.
STARTING DATE: September 2024
FIXED-TERM CONTRACT: 7-month maternity leave replacement
EMPLOYMENT RATE: 80-100 %
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