Junior Executive Assistant, Part-time

Description Junior Executive Assistant (with Office Admin tasks), Geneva Part-time - 3-4 days a week About Alvarez & Marsal Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M. The Team Our Geneva office is looking for an outstanding Executive Assistant, on a part-time basis, to look after our Managing Directors across business unit and support with office management duties. The candidate will be reporting into the Country Operation Manager and will be part of the wider EMEA team of administrative professionals. This is an exciting time to join our growing team and a real opportunity to boost your career. How you will contribute The role requires someone who remains calm, on top of their workload, and always has a sense of humour. The right candidate will have some prior experience of dealing with busy professionals, working with tight deadlines and being one step ahead of their team’s needs. The role also offers variety and the chance to get involved in office management duties. The ideal candidate is someone who is versatile, willing to be flexible, as well as friendly and confident. You must have excellent communications and organisation skills and attention to detail. Responsibilities include but not limited to: Greet and welcome guests at reception; answer, screen and forward incoming phone calls Scheduling and organising meetings, breakfast, lunches and dinners Copy, proofread, collate, bind and distribute materials as required Maintain quality control by proofing work for errors, consistency and format in accordance with A&M guidelines Maintaining and coordinating calendars and contact databases Organizing and scheduling internal and external meetings Coordinating local and international travel schedules (including visas) Update and maintain CRM system, if requested Managing timesheets and expense reports compliance Supporting & Coordinating various internal and external offsite events Handling confidential information/emails from C-suite level Using Word, Excel and PowerPoint to amend or to create documents, if and when requested Order office supplies/groceries and ensure pantry is always fully stocked Ensure communal areas are kept tidy and clean Provide support to office colleagues and back up assistance if needed Qualifications Some prior experience in an admin function or hospitality Must be able to interact and communicate with all levels of the organisation Ability to multi-task Excellent oral and written communication skills Must be organised and detail oriented Ability to work independently and within a team Pro‑active nature Must be proficient with Microsoft Office Suite Fluent in French and English is a must, additional languages like German is a plus Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑notch training and on‑the‑job learning opportunities, you can acquire new skills and advance your career. We prioritize your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals. #J-18808-Ljbffr