Project Coordinator

Project Coordinator

Job ID: 191743

Posted: 13-Nov-2024

Service line: GWS Segment

Role type: Full-time

Areas of Interest: Project Management

Location(s): Luzern - Luzern - Switzerland

As a CBRE Project Management Coordinator, you will provide advanced administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations. This job is part of the Project Management function, responsible for the management of projects from initiation through completion.

• Direct the process documentation for project commitments. Review external quotes for processing. Approve change orders, directives, and contemplative notices.
• Assist with contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, etc.
• Manage and enter project information and data into management technology tools.
• Oversee the project closeout process including turnover documentation and financial reconciliation.
• Act as a 'go-to' administrator for project tracking systems and websites. Prepare project status reports for the workgroup. Train new team members on policies, administration, and governance.
• Process invoices and pay applications. Act as a point of contact for escalated matters among the team.
• Assist management in the implementation and monitoring of project practices, policies, and administration deliverables.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

• High School Diploma or GED with 2-3 years of job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems.
• Intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products, including Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills; ability to calculate advanced figures such as percentages, discounts, and markups.

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

CBRE is the world’s leading commercial real estate services firm with offices located around the globe. CBRE currently employs roughly 80,000 people worldwide, with 2,500 working in the UK. The Company’s core services include property sales, leasing and management, facilities and project management, investment management, and research and consulting. In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.