Sr Space Planning Specialist

vor 2 Wochen

Zürich, Schweiz Unispace Vollzeit

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

Role Profile:

As a Space Planning Specialist, you will be seconded to our client, Takeda, and play a key role in optimizing their workspace strategy across Europe, Canada, and Singapore. You will act as a strategic partner, collaborating with various teams to develop and implement innovative space planning solutions that enhance productivity and well-being.

Responsibilities:

  1. Global Space Planning:
    • Facilitate discussions with and between personnel, management, and stakeholders regarding space planning and design.
    • Gather and understand current and future headcount forecasts, identify occupancy needs and adjacencies, and develop scenario plans to improve space utilization.
    • Align with global workplace strategy on tools, templates, and best practices to make recommendations and implement space planning and occupancy metrics locally.
    • Draft and sketch architectural designs (space planning) using AutoCAD as needed.
    • Evaluate, specify, and procure furniture and fixtures per local standards, leveraging global procurement agreements and partners where appropriate.
    • Serve as the point of contact for all ergonomic inquiries and facilitate engagement with support experts to develop recommendations as needed.
    • Identify, recommend, and implement process optimization/improvement initiatives.
  2. IWMS Support (Tango):
    • Maintain the Takeda Database in Tango (IWMS), ensuring it includes up-to-date architectural changes, space tracking, and relevant data elements.
    • Following global processes and local workplace strategy, assign new and updated personnel (Moves) to space on a regular basis.
    • Track, manage, and document sharing ratios for functional groups in Tango, making recommendations for changes as needed.
    • Manage space attributes and CAD floor plan updates as needed, following global standards and local strategy.
    • Support the FM team with any CAD drawing requirements needed for asset location.
  3. Occupancy Metrics & Reporting:
    • Track and report global occupancy and utilization metrics per global guidance.
    • Provide leadership in maintaining and distributing reports related to HR changes (terminations, New Hires, and Transfers).

About You:

  • 2-5 years of experience in Space Planning, Architectural Design, or a related field.
  • A high level of service awareness and a team-oriented approach to work.
  • A problem-solving attitude with a structured working style, excellent analytical skills, and a strong attention to detail.
  • Strong coordination, communication, and presentation skills suitable to address all hierarchical levels and partners.
  • Proficient spoken and written English skills. German language skills are desirable.
  • Good MS Office skills, particularly MS PowerPoint and MS Excel.
  • Experienced in working with CAD and IWMS (AutoCAD, Tango).
  • Open-minded and creative with a good overview of the latest market trends and developments in office layouts.
  • Strong communication and negotiation skills suitable for working with partners at all hierarchical levels.
  • Excellent project management skills, with the ability to manage priorities and meet deadlines.

The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.

We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.

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