Executive Assistant

This is CradleProteins are the molecular machines of life, used for many therapeutic, diagnostic, chemical, agricultural and food applications. Designing and optimizing proteins takes a lot of expert knowledge and manual effort, through the use of custom computational and biological tools.Machine learning is revolutionising this space, by enabling high-fidelity protein models. At Cradle, we offer a software platform for AI-guided discovery and optimization of proteins, so that biologists can design proteins faster and at scale. We are already used by clients across pharma, biotech, agritech, foodtech, and academia.We\'re an experienced team of roughly 60 people. We\'ve built many successful products before and have enough funding for multiple years of runway. We are distributed across two main locations, Zurich and Amsterdam, and are focused on building the best possible team culture.We offer our employees a very competitive salary, a generous equity stake (for full time employees) in the company and a wide range of benefits and career progression opportunities.Your roleWe are seeking to hire a Executive Assistant on board during a 9-month parental leave to provide exceptional support to our CEO. You will be joining a rapidly growing startup with an experienced founding team. Your role will be crucial in ensuring our CEO can work at peak efficiency. You\'ll need to understand their needs and priorities, proactively removing any obstacles. Your responsibility is to ensure that every team meeting, email, trip, customer interaction, and investor meeting is executed to the highest standard. This demanding position requires flexibility and the ability to adapt quickly. Ideally you will establish yourself as a trusted partner to the CEO, having significant strategic impact across the company.Please note that this is a fixed-term contract role which will fill in for 9 months while one of our team members is on parental leave.Your responsibilitiesCalendar Management: Manage calendars, schedule meetings, and coordinate appointments.Email Management: Triage and prioritize emails. Communicate on behalf of the CEO with the team, customers, and partners.Meeting Preparation: Ensure meetings are well-prepared and run smoothly.Cross-functional coordination: Ensure smooth information flow between the CEO and internal/external stakeholders. Summarize updates, track decisions, and maintain alignment across teamsTravel Coordination: Manage business trips, book travel and accommodations.Task Management: Record tasks, prioritize work, and follow up.Administrative Support: Manage expenses and other administrative tasks.Review Preparation: Collaborate with the team to prepare business, operations, product, and engineering reviews.Personal Assistance: Coordinate personal tasks and appointments for the CEO.Your qualificationsNeed to havesA university degree in a relevant field (e.g., business administration, management, engineering) or equivalent experience.At least 3 years of experience supporting senior executives in fast paced environments (e.g., growth startups, demanding C-level roles).Proven ability to handle multiple tasks simultaneously, prioritize effectively, and work with focus.Excellent organizational skills with meticulous attention to detail.Full fluency in English with strong written and verbal communication skills, capable of independently communicating with C-level executives.Proficiency in office productivity software (Google Suite, Microsoft Office).High level of discretion and the ability to handle sensitive and confidential information.Demonstrated initiative and a proactive, self-motivated approach to work.Nice to havesMultilingual Proficiency: Working proficiency in additional languages, particularly German and/or Dutch.Industry Experience: Previous experience working in a biotech or engineering environment, with an understanding of industry-specific challenges and requirements.Data Analysis Proficiency: Some skills in data analysis, including proficiency in data visualization tools (e.g., Tableau, Power BI) and statistical software.Technical Savvy: Strong technical skills, including familiarity with CRM systems (e.g., Salesforce), project management tools (e.g., Asana, Trello), and other relevant software.A notice about recruitment scams: Please be aware that scammers are posing as us in order to get your personal details or money. We only communicate via cradle.bio email addresses, we only make job offers after having met you in person at our office in Zurich or Amsterdam, and we never ask you to pay for anything during the interview process. #J-18808-Ljbffr