Programme Assistant UKTP, DECI/SEC

vor 4 Wochen

Genf, Schweiz United Nations Vollzeit
Job details

Here’s how the job details align with your profile.

Job type

Temporary / Staffing

Location

1211 Geneva, GE

Full job description

Org. Setting and Reporting: This post will support the UK Trade Partnerships Programme that will build the ability of targeted firms to export to the UK/EU market. The project takes a market-led approach to sector development, emphasizing diversification and improved linkages in higher value-added segments of national, regional, and global international value chains. It will foster alliances for development in selected value chains, with inputs from leading enterprises and buyers in the UK/EU. The programme is funded by the UK Foreign, Commonwealth and Development Office which has selected the ITC as the implementing agency. ITC will implement the programme in selected countries through National Project Coordinators and a wide network of national and international partners.

Responsibilities

Under the direct supervision of the UK Trade Partnerships Programme Manager, the incumbent will be responsible for the following duties:

  1. Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
  2. Compiles, summarizes, and presents basic information/data on specific programmes/projects and related topics or issues.
  3. Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
  4. Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
  5. Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g., recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  6. Compiles, summarizes, and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
  7. Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  8. Provides general office assistance; responds to complex information requests and inquiries; reviews, logs, and routes incoming correspondence; sets up and maintains files/records; organizes meetings and workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
  9. Provides guidance/training to new/junior staff.
  10. Performs other duties as assigned.
Minimum Qualifications

Education: High school diploma or equivalent.

Work Experience: A minimum of five (5) years of experience in programme or project administration, technical cooperation, or related area is required. The minimum years of relevant experience is reduced to 3 years for candidates who possess a first-level university degree or higher. Experience in a multi-cultural and global context in relation to trade development is desirable. Experience supporting complex projects is desirable. Previous UN system experience is highly desirable.

Languages: For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

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