Reservations and Guest Experience Executive

Responsibilities To ensure the smooth and efficient daily operation of the reservation’s operation, ensuring everyone contacting the Reservations Department receives an optimum level of tailor‑made services and care at all times To be the first contact for the guest / agent and remain the key person in charge of the booking, meaning follow‑up, advice, extra demands, etc. To keep up‑to‑date the Director of Revenue and Reservations in case of optional demands and evaluate the potential risk so as not to confirm the business To promote the company destinations by suggesting availabilities within our collection for any potential bookings occurring To monitor telephone calls to Reservations Office, incoming telephone traffic and business trend, and ensure optimum coverage of the Reservations at all times whilst maintaining appropriate telephone manners To ensure the company standards are met at all times To prepare and communicate the road map to the properties manager and the relevant department, following any bookings confirmed To review all incoming correspondence following any bookings and distribute to the properties managers and advise the relevant department for extraordinary requests To assist the Sales Team in their duties as required Create the offers with the pre‑determined price lists by the sales department, in liaison with the Director of Revenue and Reservations Bring personal advice and recommendations to clients while using upselling techniques Ensure clear and efficient communication with the clients and a perfect coordination with all service functions until the final invoice at the end of the stay Ensure all correct information of the clients, the reservation and activities are inserted into the PMS Execute client visits at the properties, if required Responsible for the satisfaction and brand loyalty of the clients Manage all client confidentiality as well as company confidentiality To prepare and distribute reservations and statistical reports as requested by CCO and DOR Responsible for transmitting the correct values and norms in the image of the brand to clients, and respect and apply the company’s security and hygiene policies To ensure smooth guest stay planning and coordination with onsite Hotel teams and House Managers whilst preparing detailed Handover Sheets in a timely manner Maintain accurate guest profiles and updated preferences across Ultima portfolio on Cloudbeds Assist in creating personalised itineraries and coordinate with relevant departments to ensure that all requests are executed precisely Respect the work hours and the requirement for flexibility in time management Respect the Dress Code and its implementation in the reservation procedures Respect the rules of behaviour in the reservation procedures These responsibilities and missions describe perfectly the main functions, but should not be understood as the complete list of tasks. Education & Experience:Degree in Hospitality Management, Tourism, or a related field. A minimum of 2–3 years of experience in a luxury hotel or villa environment, preferably within Reservations, Sales, or Guest Relations. Language Skills:Fluent in English (spoken and written); French and/or another European language is a strong advantage. Personal Qualities: Exceptional attention to detail and organizational skills. Strong sense of service and hospitality, with a passion for creating tailor‑made guest experiences. Excellent communication and interpersonal skills, both with guests and internal teams. Discreet, professional, and committed to confidentiality. Dynamic, proactive, and capable of working under pressure while maintaining composure. Team‑oriented, flexible, and adaptable to changing priorities. Other Requirements: High standards of presentation and grooming in line with brand expectations. Availability and flexibility to adapt working hours according to business needs. Upholds company values, security, and hygiene standards at all times. #J-18808-Ljbffr