Executive Assistant

Lakera is on a mission to ensure AI does what we want it to do. We are heading towards a future where AI agents run our businesses and personal lives. Here at Lakera were not just dreaming about the future; were building the security foundation for it. We empower security teams and builders so that their businesses can adopt AI technologies and unleash the next phase of intelligent computing. We work with Fortune 500 companies startups and foundation model providers to protect them and their users from adversarial misalignment. We are also the company behind Gandalf the worlds most popular AI security game. Lakera has offices in Zurich and San Francisco. We move fast and work with intensity. We act as one team but expect everyone to take substantial ownership and accountability. We prioritize transparency at every level and are committed to always raising the bar in everything we do. We promote diversity of thought as we believe that creates the best outcomes. Lakera has recently been acquired by Check Point Software to form the companys AI hub helping to deliver full end-to-end AI security to protect enterprises on their AI journey. The Role We are expanding our team and looking for an exceptional Executive Assistant to work closely with our CEO and leadership team. Someone who thrives in a fast-paced environment values precision and discretion and is eager to contribute to the next step in our journey. You will Work closely with our CEO and leadership team: manage complex schedules, appointments, and travel arrangements with precision and discretion. Track key initiatives: monitor deadlines, deliverables, and follow‑ups to ensure strategic priorities stay on schedule. Schedule and coordinate meetings (both internal and external): prepare agendas, take minutes, and ensure effective follow‑through on action items. Handle correspondence on behalf of leadership: ensure timely, professional communication with internal teams and external partners. Prepare reports, presentations, and key documentation to support executive decision‑making and company initiatives. Provide broad administrative support across the leadership team, helping streamline operations and maximize efficiency. Organize and manage logistics for events, workshops, and in‑person leadership meetings, ensuring seamless execution and attention to detail. What we are looking for 7 years of experience as an Executive Assistant or in a similar administrative role within a fast‑moving dynamic organization. Excellent communication skills, both verbal and written, and the ability to represent leadership with professionalism and clarity. Exceptional organizational and administrative abilities, with a proven talent for prioritizing multitasking and managing competing deadlines. High level of integrity, judgment, and discretion, especially when handling sensitive information or high‑level interactions. Proactive, resourceful mindset anticipating needs, taking initiative, and solving problems before they arise. Thrives in a collaborative fast‑paced environment, bringing calm structure and reliability to a growing leadership team. Ability to manage the above responsibilities with precision under tight deadlines and evolving priorities. Key Skills Time Management Microsoft Office Organizational skills Microsoft Outlook Microsoft Word Personal Assistant Experience Microsoft Powerpoint Calendar Management Microsoft Excel Administrative Experience Microsoft Outlook Calendar Google Suite Employment Type: Full‑Time Department / Functional Area: Operations Years of Experience: 7 Vacancy: 1 #J-18808-Ljbffr