Senior Associate, Operations

The Senior Associate, Operations is responsible for overseeing the efficient and effective management of Gold Standard facilities and office operations. This role involves ensuring that the physical workspace is well-maintained, safe, and conducive to productivity. You will also manage and coordinate all aspects of corporate travel within Gold Standard by assisting employees in navigating the travel process.WHO WE ARE:Gold Standard is a standards body and thought leader that promotes the best that can be achieved in climate and development projects. It was established in 2003 by WWF and other international NGOs as a best practice standard to ensure projects that reduced carbon emissions under the UN’s Clean Development Mechanism (CDM) also delivered sustainable development benefits. Today, our standard, ‘Gold Standard for the Global Goals’, allows climate and development initiatives within carbon markets, corporate supply chains, and sustainable finance to manage, measure and maximise their impacts toward the Net Zero ambition of the Paris Agreement and the Sustainable Development Goals.WHAT YOU WILL BE DOING:Facility & Office ManagementCoordinate office logistics, including mail, courier services, and corporate/Gold Standard all team events (in coordination with Communications team).Manage office supplies, equipment, and services, ensuring availability and cost-effectiveness, and coordinate related procurement activities as needed (incl. periodic review of service level agreements).Maintain inventory of office equipment, furniture, and supplies.Coordinate repairs, renovations, and maintenance/cleanliness activities with external contractors.Coordinate safety and access control management of the office premises as well as related trainings/safety exercises for employees.Optimize the office layout and space utilization to meet the needs of employees and teams (including meeting rooms, workstations, and common areas).Maintain office records, contracts, and documentation.Assist in budget preparation and expense tracking related to facility and office operations.Work with the support of the HR team to prepare Health and Safety guidelines for all employees (in office and remote), including risk assessment documents.Provide back up and vacation cover for the Executive Assistant and support with phone cover in Geneva office, when required.Coordinate staff events or activities in Geneva office.Travel ManagementDevelop and update travel policies and procedures, ensuring alignment with organizational objectives, cost-containment strategies, and legal requirements.Educate employees on travel policies, providing guidance and support in adhering to policy guidelines.Evaluate and implement travel management systems and tools to streamline travel processes, enhance efficiency, and improve data management.Assist employees in obtaining visas, passports, and other required travel documentation.Develop and implement travel risk management strategies, including travel insurance coverage, emergency protocols, and traveler safety education.Stay informed about travel advisories, health and safety guidelines, and other travel-related risks.Monitor and communicate travel alerts and changes to employees, ensuring their safety and well-being during travel.Coordinate with travel vendors and emergency assistance services to provide support and assistance to employees during travel emergencies.Administrative supportProvide administration support to the COO when needed on:Organizing business and travel visas.Any other admin topics.WHO WE ARE LOOKING FOR:Proven experience in facility management, office administration, or a related field.Excellent organizational and multitasking abilities.Effective communication and interpersonal skills.Proficiency in using office software.Ability to manage vendor relationships.Attention to detail and ability to handle multiple priorities.Flexibility and adaptability to changing needs and situations.Proven experience in corporate travel management or a related field.Excellent organizational and time management skills.WHAT WE CAN OFFER YOU:All Employees are entitled to 30 days of holiday, pro-rated for part-time Employees.Remote Working Contribution for remote workers.Home office set up allowance.A mission-driven organisation working at the leading edge of climate and sustainability.Rewarding work in a dynamic non-profit environment.A collaborative workplace within a multicultural team.An ambitious, agile and flexible environment.We are unable to sponsor VISAs and only candidates with the correct right to work documents will be considered.OUR VALUES:Pioneering - We focus on those that have the most promise to contribute to our vision and mission, bringing them to market with the requisite planning and resources.Rigorous - We build on our reputation for quality and rigor with more robust measurement of outcomes, stronger safeguards and greater impact across the Sustainable Development Goals. Our objective is to make rigor simpler and more achievable at scale.Collaborative - We work with key partners who share our goals and complement our strengths. Our partnership strategy aims to move beyond working opportunistically as a delivery partner in favor of collaborating in long-term strategic synergy.Transparent - We were established to bring confidence, trust, and accountability to carbon markets. We will continue to take strides to improve transparency in our own processes, in the broader market and in non-market mechanisms.EQUAL OPPORTUNITIES:Gold Standard provides equal opportunity for all job applicants and employees and is committed to providing a work environment free of discrimination. We are dedicated to an inclusive culture and we strive to create a workplace where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together. #J-18808-Ljbffr