Management Assistant to the Secretary General

vor 3 Wochen

Genf, Schweiz Cagi Vollzeit
Management Assistant to the Secretary General

IOE is the largest private sector network in the world, representing 50 million businesses through 150 national employers’ organisations. IOE is the sole representative of business in social and employment policy debates taking place at the International Labour Organisation (ILO), the United Nations, G20, and other global forums. IOE is recognised for its unique expertise, advocacy, and influence as a powerful and balanced voice for business at the international level. Our vision is to create a sustainable economic environment worldwide, promoting free enterprise that is fair and beneficial to both business and society.

The IOE offers a unique opportunity to gain insights into global policy development, how this works from both a technical and political perspective, how it influences business, and how business interacts with social partners, governments, and NGOs. The IOE team consists of highly skilled professionals with diverse backgrounds who are efficient, passionate, dedicated, and versatile.

Job Description:

The Management Assistant to the Secretary General will play a critical role in ensuring the efficient operation of the Secretary General's office. This role involves providing high-level administrative support, managing schedules, coordinating meetings, and assisting in the preparation of reports and presentations. The ideal candidate should be proactive, detail-oriented, and capable of handling sensitive information with discretion. Excellent knowledge of English and French is required, and knowledge of additional languages such as Spanish would be a strong asset. Previous experience in a similar position within international institutions or businesses is also highly desirable.

Description of Duties:
  • Meeting Coordination: Organise and prepare materials for meetings, including agenda preparation.
  • Administrative support & Agenda Management: Manage the Secretary General’s calendar, schedule appointments, coordinate meetings, and ensure all commitments and deadlines are met.
  • Communication: Draft, proofread, and edit correspondence, reports, and presentations.
  • Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics for the Secretary General and Director of Policy.
  • Liaison: Act as a point of contact between the Secretary General, staff, stakeholders, and external partners.
  • Event Coordination: Support the planning and organisation of high-level international events.
  • General Administration: Support fellow team members with the overall administration of the office, including managing office supplies, coordinating meetings, and handling phone calls.
Qualifications:

The ideal candidate will have:

  • A bachelor’s degree in business administration or a related field.
  • Previous experience as an executive assistant, preferably in a similar role within an international non-profit organization, is required.
  • High level of discretion and professionalism.
  • Knowledge and ideally previous experience with UN events and meetings.
  • Excellent command of MS Office tools.
  • Fluency in English and a strong knowledge of other languages, such as French and Spanish, is highly recommended.
  • Strong organisational skills and ability to efficiently handle multiple tasks.
  • Exceptional time-management skills.
  • Proactive and resourceful problem solver.
  • Detail-oriented with a strong commitment to accuracy.
Remuneration:

A competitive remuneration package will be offered.

Conditions:
  • Starting date: 1st July 2025
  • Location: Based in Geneva
  • Work percentage: 100%
How to Apply:

Interested parties should submit their CV and letter of motivation by email to recruitment@ioe-emp.com. Applications should be submitted by 07 April 2025.

The IOE is an equal opportunities employer, and the successful candidate will be selected based on merit. We welcome applications from qualified candidates, including those with disabilities.

Please make sure to mention IOE-Manag_Assistant_2025 in the email subject.

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