Board Secretariat Operations Manager
Vor 6 Tagen
The Bank for International Settlements (BIS) is hiring a Board Secretariat Operations Manager within the Board Secretariat Department.
This role is based in Basel, Switzerland; however, thanks to our status as an international organization, we can hire globally and welcome applications from candidates of all nationalities located anywhere in the world. Relocation support is available for the successful candidate and their dependent family members.
Purpose of the role:
The Bank for International Settlements’ mission is to support central banks' pursuit of monetary and financial stability through international partnership and to act as a bank for central banks.
By joining the Board Secretariat team, you will:
- Collaborate closely with dedicated and knowledgeable professionals in and outside of the Bank in a positive and stimulating working environment.
- Join an international and diverse customer-oriented team that believes in collaboration, is open to ideas, and encourages new members with a diverse group of backgrounds and experiences.
- Get exposure to all major areas of the Bank, giving you the opportunity to grow your career at the BIS.
Principal accountabilities:
Board, Bimonthly and AGM related responsibilities:
- Prepare various documents for the Board and its Committees (e.g., agenda, resolutions, speaking points), bimonthly meetings (e.g., programme), and AGM (e.g., invitations, voting).
- Coordinate the preparation (including logistics) of the bimonthly meetings and the AGM in close contact with the relevant departments and units of the Bank.
- Maintain close contact with BIS directors’ offices and provide a point of contact for shareholder central banks.
- Manage the circulation of documents (including quality control) to Board members/member central banks and their filing/archiving.
- Manage various payments to BIS directors, including pension payments to eligible former directors and widows.
Other Board Secretariat responsibilities:
- Prepare the Board Secretariat’s budget.
- Manage various information databases and their tools (e.g., Board database, shareholder register) relevant for the Board Secretariat.
- Prepare various documents required by shareholding central banks (e.g., audit statements).
- Support the preparation of the Bank’s Annual Report.
- Handle general administrative tasks for the Board Secretariat and for the Secretary to the Board.
- Occasionally, evening and weekend work may be required, particularly in preparation for and during Bimonthly/AGM periods.
Qualifications, skills, and experience:
- University degree of Bachelor or equivalent at minimum.
- Ability to initiate/coordinate work across organisational boundaries, top communication skills, attention to detail, ability to proactively respond to customer needs, and understand the importance of being discreet.
- High level of proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook) and strong skills in other office-related software tools.
- Ability to multitask and produce high-quality work, even when under stress, while remaining calm, efficient, and flexible.
- English to a high level (mother tongue equivalent). Strong language skills in German and/or French desirable.
Who we are:
The Bank for International Settlements is a diverse organization with colleagues from over 60 countries. By joining us in the international city of Basel, you will work in a unique, highly rewarding, and international work environment. We truly value diversity and inclusion and want to reflect the world we serve. We want the best people to work for us in an inclusive environment, so we welcome applications from all qualified candidates. At the BIS, we value equality and diversity in all its forms, and one way we support diversity and inclusion is through our staff-run networks.
What the BIS offers:
We want your time at BIS to be a rewarding and career-enriching experience. We offer an agile and flexible working environment with hybrid working opportunities, including home office and working from abroad days. To support our international applicants, we offer relocation support that extends to your dependent family members. In addition, thanks to our ongoing commitment to diversity and inclusion, we offer a competitive compensation and benefits package, including support for working families, including childcare and education allowances (where applicable). Finally, we offer a genuinely unique international working environment, which will give you exposure to the global financial system and the opportunity to collaborate with passionate experts from all over the world.
We strive to ensure that individuals are provided reasonable adjustments to participate in the application or interview process and to perform essential job functions. Should you wish to request adjustment, support in completing this application, or participating in the application process, then please contact the recruitment team at staffing@bis.org.
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