Master Data Assistant

VACANCY NOTICE NO: 2380DEADLINE FOR APPLICATION: 21 September 202521 day(s) until closing deadline - Currently accepting applicationsPOSTMaster Data Assistant GRADEG5 DUTY STATIONGeneva, Switzerland COMMENCEMENT OF DUTYTo be determined NATURE OF APPOINTMENTFixed-term - 1 yearORGANIZATIONAL UNITData Stewardship and Privacy Management Unit - Division of Controller Management Services.WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. Pursuant to WMO Standing Instructions, the minimum age to be eligible for consideration for vacant positions is 18, and the maximum age must enable the candidate to serve for at least the term of the contract before reaching mandatory age of separation.DUTIES AND RESPONSIBILITIESAre you passionate about data integrity and eager to make an impact behind the scenes? The Controller and Management Services Division is looking for a meticulous and motivated Master Data Assistant to join our Data Stewardship and Privacy Management Unit.ABOUT THE ROLEUnder the direct supervision of the Master Data Manager, the Master Data Assistant will be responsible for the following duties:1) Perform initial data validations of supplier (e.g. vendor, travelers, staff, etc.) master data for completeness, accuracy, and formatting according to established templates and governance rules.a. Verifying requests would result in duplicate supplier recordsb. Perform logic checks on bank informationc. Reviewing third-party authorizationsd. Review the supplier against relevant sanctions listingse. Staff member banking records related to non-salary paymentsf. Addressing payment rejection, liaising with relevant stakeholders to correct banking records.2) Act as back-up approver for vendor creation requests when required (e.g. Master Data Manager makes corrections or is on leave)3) Execute routine data health checks and flag discrepancies or duplicates for manager review.4) Reconcile mismatches by researching source documents, liaising with functional teams, and updating records.5) Generate and distribute regular master data status and exception reports to stakeholders.6) Serve as first-level support for internal users’ data-related inquiries, logging and tracking tickets, escalating complex issues.7) Assist in data cleanup and migration activities during system upgrades, module roll-outs, or integration projects.8) Support the documentation of operational procedures and contribute to process improvement suggestions aimed at reducing errors and manual steps.9) Help prepare training materials and deliver basic orienting sessions for new data stewards or end-users on standard data-entry practices.10) Support audit preparations by compiling data-quality evidence and participating in sample checks as requested. QUALIFICATIONSEducationHigh school diploma or equivalent is required.ExperienceA minimum of five (5) years of experience working with or supporting an ERP system, with at least 2 of those in finance, procurement or other administrative area working with master data is required.Other requirements- Experience with developing and delivering training to staff members at various levels across an organization.- Proven track record of collaboaration and teamwork with cross-functional teams.- A relevant certification (e.g. DAMA Certification, Oracle Cooud ERP Implementation Specialist, SAP Certified Application Associated, etc.) with a focus on data governance would be an advantage.- This position is subject to local recruitment pursuant to Appendix B.2 of WMO Staff Regulations and Rules. It is open to Swiss citizens, citizens of the European Union (EU) member states or holders of residence and a valid permit to reside and work in Geneva, without restrictions, is required.COMPETENCIESThe Master Data Assistant position must demonstrate proficiencies in the following competencies:- Communication & Influence- Collaboration & Team Dynamics- Inclusive Mindset & Cultural Awareness- Decision Making & Problem Solving- Integrity & Accountability- Innovation & Digital Agility- Stakeholder Understanding & EngagementLanguagesExcellent knowledge of English (both oral and written). Knowledge of other official languages of the Organization would be an advantage.(Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.)The position is funded from regular budget.New appointments on fixed-term contract of one year or more shall be subject to an initial one-year probation period.SALARYAnnual net base salary on initial appointment and after deduction for staff assessment is: 79,366 CHFAdditional Information:Applications should be made online through the WMO e-recruitment system at https://erecruit.wmo.int/public .Do not send your application via multiple routes. Only applicants in whom WMO has a further interest will be contacted. Shortlisted candidates may be required to sit a written test and/or an interview.Date of issue of vacancy notice: 22 August 2025 #J-18808-Ljbffr