Assemblies Affairs and Meetings Planner, Geneva, Switzerland

Job Description - Assemblies Affairs and Meetings Planner (26301-FT_LT)

Assemblies Affairs and Meetings Planner - 26301-FT_LT

Assemblies Team, Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General

Grade - P2

Contract Duration - 2 years (maximum cumulative length of 5 years) *

Duty Station

CH-Geneva

Publication Date

09-Oct-2026

Application Deadline

09-Nov-2026, 10:59:00 PM

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Context

a. Organizational Setting

The position is located at the Diplomatic Engagement and Assemblies Affairs Division, Sector of the Director General. The Division is responsible for all engagements with the diplomatic community in Geneva through various avenues such as events and meetings, as well as overseeing the administrative, logistical, and other aspects of governing body meetings such as the Assemblies of the Member States of WIPO (the Assemblies).

b. Purpose Statement

The Assemblies Affairs and Meetings Planner contributes to the effective planning and delivery of the work of the Diplomatic Engagement and Assemblies Affairs Division in support of WIPO’s governing body meetings. The incumbent also facilitates coordination and collaboration with relevant internal and external stakeholders, supports the optimization of related business processes and the effective use of digital tools, and helps ensure that organizational, procedural and operational requirements are addressed and that services for the governing bodies are delivered efficiently and to a high standard.

c. Reporting Lines

The incumbent works under the supervision of and reports directly to the Senior Counsellor, Diplomatic Engagement and Assemblies Affairs Division.

Duties and Responsibilities

• a. Support the planning, preparation and management of the documentation workflow for the WIPO Assemblies, under the guidance of the Director, Diplomatic Engagement and Assemblies Affairs Division. Ensure the timely preparation, translation and online publication of official documentation in all UN languages, including the drafting and editing of reports and other Assembly-related documents.
• b. Review, edit and proofread official Assemblies documentation in English, ensuring accuracy and compliance with WIPO editorial standards, style guidelines, and established procedures.
• c. Coordinate and monitor the delegate registration process through WIPO Meet, including the review and approval of registrations and liaison with relevant internal stakeholders. Maintain and regularly update relevant sections of WIPO Meet, ensuring data accuracy, completeness and content integrity.
• d. Contribute to the rollout and integration of new functionalities within the Digital Secretariat platform, including modules related to financed participants.
• e. Facilitate the planning and organization of side events held in the framework of the WIPO Assemblies and subsidiary bodies, including Working Groups and Standing Committees. Maintain and update the side events calendar and liaise closely with the Division’s Events team and other relevant stakeholders to ensure effective coordination and delivery.
• f. Support in the organization and delivery of high-level meetings, governing body sessions, and subsidiary body meetings. Monitor, coordinate, and disseminate up-to-date information on procedural and administrative matters relating to governing and subsidiary bodies across the Organization.
• g. Perform other related duties as required.

Requirements

First-level university degree.

Advanced university degree in social sciences, political sciences, economics, law, international relations, diplomacy, linguistics (English).

Experience (Essential)

• At least three years of relevant professional experience in supporting or servicing governing, institutional or intergovernmental bodies, including experience in the preparation of official documentation, organization of meetings and/or management of related administrative and procedural processes.
• Relevant professional experience supporting digital transformation initiatives, including the implementation or enhancement of digital tools and business processes.
• Relevant professional experience participating in and/or servicing a body of the UN common system and/or a governing body of another international organization.
• Excellent knowledge of English.
• Knowledge of other official UN languages. Good knowledge of French is an asset.

Job Related Competencies (Essential)

• Excellent organizational and planning skills with the ability to work inde