Operations Coordinator

vor 1 Monat

Geneva, Schweiz Michael Page Vollzeit


  • Team Leadership and Coordination:
    • Lead the General Services Team, providing supervision, guidance, and team development.
    • Ensure seamless coordination of administrative functions across teams and offices.
    • Develop and implement procedures to enhance office efficiency, aligning processes with regional leadership globally.
    • Serve as the main liaison for administrative coordination between teams.


  • Procurement Management:
    • Oversee the procurement process, ensuring transparency, efficiency, and compliance with PSI and donor standards.
    • Manage supplier relationships, negotiate contracts, and ensure the quality of acquired goods and services.
    • Supervise and manage the preparation of requests for proposals.


  • Project Coordination:
    • Lead and coordinate administrative projects, including office enhancements and policy implementations.
    • Collaborate with departments to ensure timely project completion, balancing priorities and resources.
    • Ensure adherence to project deadlines, budgets, and stakeholder expectations.


  • Governance and Meeting Support:
    • Oversee the organisation of PSI governance meetings, including logistics, agenda preparation, and document coordination.
    • Assist in the planning and operational execution of key events, such as Congress.
    • Maintain accurate records and ensure compliance with governance standards.


  • IT and Information Management:
    • Manage document archiving and information systems for the Head Office.
    • Coordinate with IT providers for system implementation and user support.
    • Oversee system upgrades and administration-related IT tools.


  • Executive Support:
    • Support the General Secretary and Senior Management Team in executing their constitutional and political duties.
    • Act as a backup for the Head of Global Operations to ensure smooth administrative operations in their absence.





Education:

  • Bachelor's degree in Business Administration, Project Management, or related fields.



Skills and Attributes:

  • Strong organisational and multitasking skills, able to manage competing priorities under pressure.
  • Experience leading administrative projects from inception to completion.
  • Excellent interpersonal skills, with the ability to communicate effectively in a multicultural environment.
  • Strong team player with leadership capabilities.
  • Proficiency in MS Office (Word, PowerPoint, Excel), project management tools, and CRM software (e.g., Salesforce).



Experience:

  • At least 5 years of experience in senior administrative roles, with experience managing teams and leading projects.
  • 10 years of experience in diverse administrative functions, ideally within an international organisation or NGO.
  • Experience in procurement processes and IT support management is advantageous.



Languages:

  • Fluency in English and French is required

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