Programme Management Assistant

vor 2 Wochen

Freiburg, Freiburg, Schweiz United Nations Vollzeit
This position is located within the United Nations Economic Commission for Europe Sustainable Transport Division. The incumbent reports to the Secretary of the Inland Transport Committee, within the Office of the Director.

Responsibilities:

Within limits of delegated authority and depending on location, the Programme Assistant may be responsible for the following duties:

  • Assists in the coordination of programme planning and preparation work for the Inland Transport Committee (ITC) and its Bureau, by providing secretariat support; monitors status of programme and receipt of relevant documentation for review and approval
  • Compiles, summarizes, and presents basic information/data on inland transport and related topics or issues.
  • Forecasts, formats and processes official documents; reviews documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes documents to relevant parties upon approval.
  • Posts documents and other information on the web
  • Prepares invitation letters and other official and informal communication; liaises regularly with meeting participants and delegates; updates contact database
  • Takes care of logistics, incl. registration of delegations and list of participants and other organizational matters related to the ITC, incl. its high level policy segment
  • Serves as focal point for administrative coordination of programme implementation activities concerning the ITC and as backup for the Divisional administrative assistant, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and followup on administrative actions, e.g. update of calendar of meetings, recruitment and appointment of personnel and interns, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Compiles, summarizes and enters data on programme delivery; drafts related status reports, identifying shortfalls in delivery, and brings to the attention of management.
  • Drafts correspondence on budgetrelated issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  • Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
  • Provides guidance/training to new/junior staff.
  • Performs other duties as assigned.
Competencies

  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent.

Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.

Work Experience

Three (3) years of experience within the United Nations Systems or another international organization is desirable.

Experience in processing official United Nations parliamentary documentation is desirable.

Experience in organizing and servicing inter-governmental meetings is desirable.

Experience with website updates and/or using IT tools is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French or Russian is an advantage.

Assessment

Special Notice


While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.


Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement.

" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; an

  • Programme Management Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz United Nations Vollzeit

    This position is located in the Executive Office of the High Commissioner for Human Rights, Executive Direction and Management. The incumbent reports to the Chief of Staff under the general supervision of the Senior Legal Policy Advisor.Responsibilities:The Programme Assistant will be responsible for the following duties:Assists in the coordination of...

  • Programme Management Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz United Nations Vollzeit

    This position is located in the Communications and Public Mobilization Section, External Outreach Service of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Chief of Communications Section.Responsibilities:Within delegated authority, the Programme Management Assistant will be responsible for the following...

  • Programme Management Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz United Nations Vollzeit

    Job OpeningJob Opening ID: 227836Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : General Service and Related Categories, G-5Duty Station :GENEVADepartment/Office : Economic Commission for EuropeDate Posted : Feb 7, 2024Deadline : Feb 15, 2024Org. Setting and Reporting This position is located in the Trade...

  • Programme Management Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.The CITES Secretariat is...

  • Assistant Relationship Management

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Bank Vontobel Vollzeit

    Bank Vontobel Zurich, SwitzerlandPosted 5 hours ago Permanent Competitive- Assistant Relationship Management %)- Wir bei Vontobel wollen unsere Zukunft aktiv gestalten. Wir schaffen und verfolgen Anlagechancen, die unsere Kunden voranbringen. Als globaler Finanzdienstleister mit Schweizer Wurzeln sind wir auf Vermögensverwaltung, aktives Asset Management...

  • Graduate Programme

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz UNION BANCAIRE PRIVÉE, UBP SA Vollzeit

    Graduate Programme - Wealth Management - Affluent Banking:Description:Union Bancaire Privée (UBP) is one of the largest family-owned private banks in the world. But what makes UBP really unique is its corporate culture, which combines modernity and tradition. Although UBP was founded in 1969, its origins can be traced back to the 17th century and the start...

  • Human Resources Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz International Organization for Migration Vollzeit

    Position Title: Human Resources Assistant (Gratis Personnel)Duty Station :Geneva, SwitzerlandClassification: General Service Staff, Grade G5Type of Appointment: Fixed term, one year with possibility of extensionEstimated Start Date: As soon as possibleClosing Date: 23 May 2024Established in 1951, IOM is the leading inter-governmental organization in the...

  • Assistant-e projets du programme Energie-FR 80-100%

    vor 4 Wochen

    Freiburg, Freiburg, Schweiz Etat du canton de Fribourg Vollzeit

    Assistant-e projets du programme Energie-FRTaux d'activité: 80-100% Lieu / District: Fribourg, CH, Sarine, CHDélai de postulation: Date d'entrée en fonction: ou à convenir Type de contrat: CDD Service: Haute école d'ingénierie et d'architecture Fribour Message importantATTENTIONPour postuler à ce poste, utilisez uniquement le lien suivant : CLIQUEZ...

  • Head, Equitable Immunisation Programmes

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Gavi, the Vaccine Alliance Secretariat Vollzeit

    Gavi, the Vaccine Alliance is a public-private partnership committed to saving children's lives and protecting people's health by increasing equitable use of vaccines in lower-income countries. The Vaccine Alliance brings together implementing country and donor governments, the World Health Organisation, UNICEF, the World Bank, the vaccine industry,...

  • Manager de Programme

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Almond Vollzeit

    de l'entreprise- Almond se positionne comme un acteur français indépendant incontournable de l'Audit, du Conseil, de l'Intégration et des Services Managés dans les domaines de la Cybersécurité, du Cloud et des Infrastructures._- Almond en quelques chiffres :_- _ 450 collaborateurs_- _ 5 implantations : Sèvres, Nantes, Strasbourg, Lyon et...

  • Executive Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Interiman Vollzeit

    INTRODUCTION:For one of our client, a leading market access platform in Geneva, we are looking for an:Executive Assistant W/MAvailable immediately for a temporary contract at 50%DESCRIPTION DE LA MISSION:Agenda managementFollow-up on agenda and meeting requests ;Prepare internal and external meeting (meeting request, meeting room, preparatory documents) and...

  • Assistant-e Projets Du Programme Energie-fr

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Haute école d'ingénierie et d'architecture de Fribourg Vollzeit

    La Haute école d'ingénierie et d'architecture Fribourg (HEIA-FR) est membre de la Haute école spécialisée de Suisse occidentale (HES-SO) et offre des formations bilingues, de niveau bachelor et master.**Mission et domaine d'activité**- Organiser les événements et manifestations liés au programme Energie-FR (formations, conférences, séances...

  • Assistante Administrative

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Star(t) Emploi SA Vollzeit

    Pour le compte de notre client, acteur International important de la place Genevoise, nous recherchons une:**ASSISTANTE ADMINISTRATIVE CONFIRMÉE****FRANCAIS / ANGLAIS****Tâches**:- Réception des clients et des appels téléphoniques- Vous assistez les responsables de département- Vous êtes responsable des commandes du matériels de bureau et de vie...

  • Consultant Partnerships, Programmes, and Policies

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz United Nations Vollzeit

    Job OpeningJob Opening ID: 235437Job Network : Economic, Social and DevelopmentJob Family : Programme ManagementCategory and Level : Consultants, CONDuty Station :GENEVADepartment/Office : United Nations Environment ProgrammeDate Posted : May 22, 2024Deadline : May 30, 2024Result of Service PAGE countries and the international community are better informed...

  • Operations Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Viamonde SA Vollzeit

    Gross monthly salary: CHF 4,500 - Convert to other currenciesApprox net weekly salary: CHF 65- Convert to other currenciesMinimum age: 23Responsibilities of the operations assistant are varied. The operations assistant reports directly to the operations manager and this rewarding role ensures the efficient operation of all aspects of the hotel. The role...

  • Executive Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Experis Vollzeit

    Executive AssistantAre you an Executive Assistant or Coordinator with at least 5 years professional experience providing senior level administration and coordination support in an international environment ?Would you be interested in an exciting new contract opportunity in a well known NGO? If so, please have a look at the following details:Your role:You...

  • Leiter in Toppartner Programm

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Alltron AG Vollzeit

    Bist du auf der Suche nach einer verantwortungsvollen Position, in der du die nachhaltige und kompetente Leitung sowie Weiterentwicklung des TopPartner-Programms übernimmst? Dann könnte dies deine neue Herausforderung sein_**Das erwartet dich**:- In dieser spannenden Rolle übernimmst du die Leitung des Alltron TopPartner Programms mit der Verantwortung...

  • Assistant-e administratif-ve gestionnaire de formations

    vor 4 Wochen

    Freiburg, Freiburg, Schweiz Haute Ecole de gestion de Fribourg Vollzeit

    Emploi et carrièreAssistant-e administratif-ve gestionnaire de formationsAssistant-e administratif-ve gestionnaire de formationsLe Service de formation continue de la HEG-FR offre des formations certifiantes (CAS, DAS, EMBA) et s'occupe également du programme de formation continue de l'Etat de Fribourg. Mission et domaine d'activitéParticipation à la...

  • Executive Assistant

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz Swarovski Vollzeit

    At Swarovski, where innovation meets inspiration, our people desire to explore, experience and create. We are looking for an Executive Assistant to the CFO, where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We're bold and inventive,...

  • Associate Project Manager, Hiv Programmes and

    vor 2 Wochen

    Freiburg, Freiburg, Schweiz IAS - the International AIDS Society Vollzeit

    About the IASIAS - the International AIDS Society - convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being. After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV response....