Editorial and Desktop Publishing Assistant, English

vor 1 Woche

Genf, Genf, Schweiz United Nations Vollzeit

This position is located in the English Desktop Publishing Unit, Multilingual Technology Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva.

The incumbent reports to the head of unit.

Responsibilities:

Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

  • Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
  • Performs proofreading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
  • Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
  • Aligns bitexts in order to support the production of highquality translation memories for computerassisted translation (CAT), machine translation (MT) and related workflow improvements.
  • Assists and replaces the Assistant Supervisor, as needed.
  • Trains and guides temporary and junior staff in the processing of basic and more complex documents.
  • Compiles submitted corrections and edits documents in relevant language, according to required format.
  • Rotates in day and night shifts, as well as weekend oncall duties, as needed.
  • Depending on the needs of the service, availability for overtime is expected.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other related work as required.
Competencies

PROFESSIONALISM:

TEAMWORK:


Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


TECHNOLOGICAL AWARENESS:
Education
High school diploma or equivalent is required.

Job - Specific Qualification
Passing the United Nations specialized tests, i.e. grammar, verbatim, formatting and speed typing and audio transcription in English is required.

Additional formal training in text processing or desktop publishing field is desirable.

Work Experience

At least five (5) years of experience in text processing, including formatting of documents, draft typing, copy editing, proof-reading and typographical layout or related desktop publishing area is required.

Out of these five years, two (2) years' experience within the United Nations Common System is desirable.

Experience with InDesign is desirable.

At least one year of experience in data analytics or related area is desirable.

Languages

Assessment

Special Notice

United Nations Considerations


Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira.

For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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