Programme Assistant,

vor 1 Woche

Genf, Genf, Schweiz International Trade Centre (ITC) Vollzeit

Department/Office:

  • International Trade Centre

Duty Station:

  • GENEVA

Posting Period:

  • 03 May May 2023

Job Opening Number:

  • 23Programme Management-ITC J-Geneva (X)

Staffing Exercise

  • N/A
Org. Setting and Reporting

This post will support the UK Trade Partnerships Programme that will build the ability of targeted firms to export to UK/EU market.

The project takes a market-led approach to sector development, emphasizing diversification and improved linkages in higher value-added segments of national, regional and global international value chains.

It will foster alliances for development in selected value chains, with inputs from leading enterprises and buyers in the UK/EU.


The programme is funded by UK the Foreign, Commonwealth and Development Office which has selected the ITC as implementing agency.

ITC will implement the programme in selected countries through National Project Coordinators and a wide network of national and international partners.


Responsibilities:

Under the direct supervision of the UK Trade Partnerships Programme Manager, the incumbent will be responsible for the following duties:

  • Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
  • Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
  • Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
  • Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
  • Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and followup on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
  • Drafts correspondence on budgetrelated issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  • Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
  • Provides guidance/training to new/junior staff.
  • Performs other duties as assigned.
Competencies

  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent.

Work Experience
Five years of experience in programme or project administration, technical cooperation, or related area is required.

Experience in a multi-cultural and global context in relation to trade development is desirable.

Experience supporting complex projects is desirable.

Previous UN system experience is desirable.

Languages
For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind.

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