Programme Management Assistant

Vor 4 Tagen

Genf, Genf, Schweiz Save the Children International Vollzeit

JOB DESCRIPTION

Job Opening

Job Opening ID: 224751

Job Network : Economic, Social and Development

Job Family : Programme Management

Category and Level : General Service and Related Categories, G-5

Duty Station : GENEVA

Department/Office : Office of the High Commissioner for Human Rights

Date Posted : Dec 29, 2023

Deadline : Jan 4, 2024

Org. Setting and Reporting

This position is located in in Policy, Planning, Monitoring, and Evaluation Service in the Executive Direction and Management Division (PPMES/EDM) of the Office of the High Commissioner for Human Rights, Geneva. The incumbent reports to the Senior Programme Management Officer (Change Management).

Responsibilities

Within limits of delegated authority, the Programme Assistant may be responsible for the following duties:


• Assists in the coordination of programme/project planning and preparation work for organizational change activities.

• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.

• Reviews programme and project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures.

• Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.

• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.

• Drafts correspondence on budget-related and other issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.

• Performs other duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.



CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.

Out of the five (5) years, a minimum of three (3) years of experience within the United Nations Common System, or similar international organization, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.





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