Executive Assistant Cust Dev
vor 1 Woche
No Relocation Assistance Offered
# Therwil, Switzerland, Switzerland
Reports to: Marketing Senior Vice President and CD Vice President
Join our team as an Executive Assistant and play a pivotal role in supporting the smooth operation of our fast-paced and diverse team.
Key responsibilities:
Efficiently managing executive calendars to ensure optimal use of time and resources. Arranging comprehensive travel itineraries, including flights, accommodations, and ground transportation. Take the lead of the travel system platform and provide necessary support to the teams in the departments. Screening and directing phone calls and messages, ensuring timely follow-up and communication. Handling mail with precision, ensuring urgent correspondence is delivered promptly. Coordinating and organizing internal and external meetings per requests, including but not limited to agenda, venues, meeting facilities, catering, necessary secretarial support to meeting participants. Administering expense reporting and managing American Express reports with accuracy. Be responsible for purchase orders for the departments and ensuring timely follow ups. Responding to information requests from internal and external with professionalism and efficiency. Preparing and expediting courier packages, ensuring timely and secure delivery. Supporting other Executive Admin as needed, such as backup other Executive Admins during vacations, and other absences.The above responsibilities are for Marketing & Customer Development teams, including Sr Leadership and their direct reports in senior director level and a few persons below them.
Requirements:
A minimum of 4 years of executive assistant experience, preferably experience in multinational companies. Proficiency in SAP is desirable, with required expertise in Google Calendar, PowerPoint/Google Slides and Excel/Google Sheets. Exceptional communication skills and fluency in English. Knowledge of German is an advantage. The ability to work independently and as part of a team, handling confidential information with discretion. Strong organizational and planning skills are essential. Enjoy a fast-paced work environment, with Growth mindset and agility.-
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