Executive Assistant

EXECUTIVE ASSISTANT

Plan les Ouates, Geneva, CH

Permanent Contract

Through our universe, our collaborators from different horizons share a common objective: the ongoing quest for excellence driven by the outstanding abilities and commitment of the women and men who work in our Maison. As a House of Connoisseurs in Haute Horlogerie, Vacheron Constantin has, at no time in its >269-year history, ever stopped creating, enhancing, and reinventing itself.

Be One Of Not Many

This important position you will be a key pillar to support the Executive in their role and driving the Maison’s culture. Positive, dedicated and efficient you feel at ease navigating in a fast-paced, creative and inspirational environment.

How will you make the difference? 

• Managing a broad variety of administrative tasks such as complex executive agendas & schedules, travels, expense reports, purchase orders
• Extensive calendar management for executives and other team members (virtual and on-site meetings globally)
• Handling conflicting issues & always keeping the overview of the agendas
• Create & edit documents such as internal & external communications, meeting minutes, Powerpoint presentations or Excel reports consolidations
• Managing the budget approvals in partnership with executive committee
• Organize demanding business trips end-to-end including travel booking and expenses
• Organize customer visits, internal meetings, and onboarding programs
• Cover for other Executive Assistants as/when required
• Plan team events and offsites to build company culture

About You

• Minimum 5 years of experience as an Executive Assistant to the top Management
• Fluent in French & English
• Excellent knowledge and experience using SAP, CONCUR, Microsoft Office applications, including Outlook calendar Management, Excel, and PowerPoint
• Excellent communication skills, both verbally and written, with the ability to communicate across all levels within the business as well as with external partners, across different countries
• Ability to handle multiple responsibilities simultaneously on short notice
• Positive attitude coupled with a can-do mindset, exceptional organizational skills and impeccable attention to detail
• Ability to manage confidential information and data
• Open, highly collaborative, flexible, proactive, and positive personality

Our benefits:

• Flexible Working hours & Quality Workplace
• Health & Wellness
• Socially Engaged
• Generous Holidays & Days Offered
• Company Restaurant
• Training & Learning Programs

The hiring process:

• Step 1 : Interview with Talent Acquisition Team and Hiring Manager
• Step 2 : Predictive Index  + second round interview
• Step 3 : Final Decision

Interested? Join us #WeAreWaitingForYou