![World Trade Organization WTO - Organisation Mondiale du Commerce OMC](https://media.trabajo.org/img/noimg.jpg)
Conference Office Assistant
vor 1 Monat
VN Category (INT / EXT / EOI):
ExternalApplication Deadline:
16-06-2024Grade:
Grade 4Job Category:
SupportContract Type:
Fixed-termAnnual Salary:
CHF69,539.00This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and interns must apply through the Workday internal career site.
This is a Fixed-term contract funded through the regular budget. The duration will be two years with the possibility of extension, unless specified in the vacancy notice.
The recruitment policy of the WTO is to seek to attract and retain staff members offering the highest standards of competence, efficiency and integrity. As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.
.
The Administration and General Services Division is looking for a Grade 4 staff member to work as a Conference Assistant in the Conferences and Visitors Service Section.
The Conferences and Visitors Services Section provides a range of high-quality conference services, ensuring that delegates, guests, and visitors to the WTO have conference facilities adequately equipped for meetings and conferences. The services provided ensure that meetings, both in the WTO and in other locations, are effectively and efficiently scheduled and supported. The Section also provides transport services to Senior Management and VIPs.
GENERAL FUNCTIONS
Reporting to the Chief of Section, the selected staff member will perform tasks and processes related to allocation and reservation of meeting rooms. Key functions include:
- Attend to requests for reservation of meetings rooms and assign rooms in accordance with the specific requirements.
- Ascertain the correctness and completeness of all parameters of a meeting.
- Advise and recommend requesters on the services provided by the Section.
- Liaise with colleagues and disseminate information in and outside the Section to ensure the smooth running of meetings.
- Provide administrative support to the Section.
- Contribute to the development of administrative procedures and systems in the Conference Office
- Work on any other duties that may be asked.
REQUIRED QUALIFICATIONS
Education:
Completion of secondary school and/or equivalent technical or commercial school.
Knowledge and skills:
Technical knowledge and skills:
Proven advanced knowledge of Microsoft Office, in particular Word and Excel software.
Advanced filing and record keeping skills, including the use of relevant software or platforms.
Experience in meetings programming and servicing, using conference planning tools, and report writing is desirable.
Behavioural skills:
- Analytical skills.
- Effective communication skills.
- Tact and diplomacy.
- Good planning and organisation skills
- Client and service oriented.
- Teamwork spirit while able to work independently, including working in other Units of the Section when the need arises.
- Ability to work under pressure.
- High attention to detail.
- Proactive and impromptu thinking and problem-solving.
Work experience:
A minimum of 3 years of experience in general office support and related areas, particularly in an International Organisation setting.
Languages:
Excellent knowledge of English (level corresponding or equivalent to a minimum of level C1 of the Common European Framework of Reference for Languages) both oral and written. Knowledge of French, both oral and written (level corresponding or equivalent to a minimum of level B2 of the Common European Framework of Reference for Languages) is also required.
Additional information
The incumbent may occasionally be asked to work beyond standard working hours, depending on the work demands.
Additional Information:
Only applications from nationals of WTO Members will be accepted.
The recruitment process will be undertaken as per Administrative Memorandum No. 976 (OFFICE(16)/15) on Staff Promotions and external recruitment through Vacancy Notices.
The initial fixed-term contract for positions up to grade 10 shall normally be two years, which shall be probationary, as per Administrative Memorandum No. 997 (OFFICE(23)/4) on Probation Policy. For Director positions, the Policy on evaluation of directors apply as per Administrative Memorandum No. 978 (OFFICE(17)/29).
The WTO may use various communication technologies such as video or teleconference for the assessment and evaluation of candidates. The recruitment process may also involve the use of various forms of testing, assessment centres, interviews and reference checks.
Applicants may be required to sit a written examination.
Applicants will be contacted directly if selected for an interview.
Candidates not selected whose performance in the selection process nevertheless shows them to be suitable for a similar position may be kept on a roster for up to 24 months, and may subsequently be called upon as and when the need arises for additional resources.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the closing date – Geneva (Switzerland) time – stated in the vacancy announcement.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE CLOSING DATE WILL NOT BE ACCEPTED.
The WTO is a non-smoking environment.
Wir haben weitere aktuelle Stellen in diesem Bereich, die Sie unten finden können
-
Conference Office Assistant
vor 1 Monat
CH- Genève World Trade Organization WTO - Organisation Mondiale du Commerce OMC VollzeitVN Category (INT / EXT / EOI):ExternalApplication Deadline: Grade:Grade 4Job Category:SupportContract Type: Fixed-termAnnual Salary:CHF69,539.00This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and...
-
Conference Office Assistant
vor 2 Wochen
CH- Genève World Trade Organization WTO - Organisation Mondiale du Commerce OMC VollzeitVN Category (INT / EXT / EOI):ExternalApplication Deadline: Grade:Grade 4Job Category:SupportContract Type: Fixed-termAnnual Salary:CHF69,539.00This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and...
-
Conference Office Assistant
vor 4 Wochen
CH- Genève World Trade Organization WTO - Organisation Mondiale du Commerce OMC VollzeitVN Category (INT / EXT / EOI):ExternalApplication Deadline: Grade:Grade 4Job Category:SupportContract Type: Fixed-termAnnual Salary:CHF69,539.00This is an external vacancy notice open to external candidates and WTO staff. It is posted on the WTO internal as well as external career site. Eligible WTO staff on short-term, fixed-term or regular contracts and...
-
Conference Services Assistant
vor 2 Monaten
CH- Genève Organisation Météorologique Mondiale - OMM VollzeitORGANIZATIONAL UNITConference Services (CNF) SectionGovernance Services Department DUTIES AND RESPONSIBILITIES The Conference Services Assistant is responsible for operating, maintaining, and troubleshooting all conference technology systems at WMO Secretariat, including simultaneous interpretation (SI), audiovisual (AV) equipment, and virtual...
-
Junior Assistant
Vor 6 Tagen
CH-1202 Genève Centre international de déminage humanitaire - Genève VollzeitDescription Apply Purpose Provide essential support in logistics and administration to programmes for the relevant division. Coordinate with external suppliers the, planning of events, supportimeetings and other activities of the division. Key responsibilities Provide administrative, organisational and logistical support to events and activities,...
-
Assistant Trust Officer
vor 4 Wochen
Genève, Schweiz FINDERS SA VollzeitAssistant Trust OfficerClient:Well-respected, independent, long-established trusts company with super Geneva office and strong global presence. A leading employer of choice in this industry on the Geneva market place with strong core values, putting their actions at the centre of everything they do. This is a client where you will feel you are really having...
-
Assistant Trust Officer
vor 4 Wochen
Genève, Schweiz FINDERS SA VollzeitAssistant Trust OfficerClient:Well-respected, independent, long-established trusts company with super Geneva office and strong global presence. A leading employer of choice in this industry on the Geneva market place with strong core values, putting their actions at the centre of everything they do. This is a client where you will feel you are really...
-
Assistant Trust Officer
vor 4 Wochen
Genève, Schweiz FINDERS SA VollzeitAssistant Trust OfficerClient:Well-respected, independent, long-established trusts company with super Geneva office and strong global presence. A leading employer of choice in this industry on the Geneva market place with strong core values, putting their actions at the centre of everything they do. This is a client where you will feel you are really...
-
Communication and Advocacy officer
vor 4 Wochen
CH- Genève UNOG United Nations Office at Geneva VollzeitRésultat de la prestationThe ultimate result of services provided by an individual contracted to work for the Tehran Convention Secretariat includes: 1.Communication: The Tehran Convention website is regularly updated and maintained, providing accurate and timely information to stakeholders. Content across various platforms, including social media...
-
Communication and Advocacy officer
vor 2 Monaten
CH- Genève UNOG United Nations Office at Geneva VollzeitRésultat de la prestationThe ultimate result of services provided by an individual contracted to work for the Tehran Convention Secretariat includes: 1.Communication: The Tehran Convention website is regularly updated and maintained, providing accurate and timely information to stakeholders. Content across various platforms, including social media...
-
Programme Assistant
Vor 7 Tagen
CH- Genève United Nations Institute for Disarmament Research VollzeitProgramme Assistant (Security and Technology)LocationGenevaClosing date14 July 2024ContractFixed-TermPosition Title: Programme Assistant (Resident) Starting date: 1 September 2024 (negotiable) Occupational rate: 100% Duration: 1 year, with the possibility of extension Remuneration: IICA-1 Application General InformationThe United Nations Institute for...
-
Programme Officer
Vor 6 Tagen
CH-1202 Genève Centre international de déminage humanitaire - Genève VollzeitDescription Apply Purpose / Summary The External Relations, Policy and Cooperation programme division work aims at strengthening the connection between explosive risk reduction and global agendas, stimulating reflections and influencing the sector’s response to a constantly changing policy and operational landscape. The complexity of contamination in...
-
OFFICE / ADMINISTRATIVE ASSISTANT (50% to 70%)
vor 1 Monat
CH-1208 Genève Digital Luxury Group, DLG SA TeilzeitWHO WE ARE As a pioneer in luxury marketing through the digital world, we empower luxury brands in their international development by combining strategy, full digital expertise and creative content. We are a one-stop-shop partner for our clients. DLG Clients develop privileged and personalized relationships with their audiences, enriching themselves with a...
-
OFFICE / ADMINISTRATIVE ASSISTANT (50% to 70%)
vor 4 Wochen
CH-1208 Genève Digital Luxury Group, DLG SA TeilzeitWHO WE ARE As a pioneer in luxury marketing through the digital world, we empower luxury brands in their international development by combining strategy, full digital expertise and creative content. We are a one-stop-shop partner for our clients. DLG Clients develop privileged and personalized relationships with their audiences, enriching themselves with a...
-
Junior Assistant
Vor 6 Tagen
CH- Genève Centre international de déminage humanitaire - Genève VollzeitApplyPurposeProvide essential support in logistics and administration to programmes for the relevant division. Coordinate with external suppliers the, planning of events, supportimeetings and other activities of the division. Key responsibilities Provide administrative, organisational and logistical support to events and activities, including for events held...
-
Administrative Assistant
Vor 4 Tagen
CH-1202 Genève International Labour Organization (ILO) VollzeitAdministrative Assistant Grade: G5 Vacancy no.: CALL/TEMP/GS/2024/04 Publication date: 24 June 2024 Application deadline (midnight Geneva time): 15 July 2024 Job ID: 12091 Department:ADG/ECR Organization Unit: ADG/ECR Location:Geneva Contract type: Fixed Term The ILO is issuing a call for expression of interest for the above position....
-
Trusts Assistant
vor 21 Stunden
Genève, Schweiz FINDERS SA VollzeitTrusts AssistantClient:Well-respected, independent, long-established trusts company who have recently opened an office in Geneva. Full FINMA licence, high quality client base and a super, close-knit team. Going from strength to strength, growing the office by now looking for a trust assistant. Lovely offices in central Geneva. Position:Do you already...
-
Team Assistant to 2 Directors for 6 months
Vor 4 Tagen
Genève, Schweiz Page Group Switzerland VollzeitThe Team Assistant will provide comprehensive administrative support to two Directors within the Technology department. The role requires a proactive individual who can handle a variety of tasks, manage multiple priorities, and facilitate smooth operations. This position is crucial in ensuring the Directors can focus on strategic initiatives by handling the...
-
Trust Assistant
vor 1 Woche
Genève, Schweiz FINDERS SA VollzeitTrust AssistantClient:Well-respected, independent, long-established trusts company with super Geneva office and strong global presence. A leading employer of choice in this industry on the Geneva market place with strong core values, putting their actions at the centre of everything they do. This is a client where you will feel you are really having a voice...
-
Events Assistant
vor 2 Wochen
Genève, Schweiz Page Group Switzerland VollzeitAs an Events Assistant, you will be instrumental in helping our client team delivering successful in-person and virtual events. Your role will encompass managing logistics, overseeing participant management, and ensuring seamless operations. This is a temporary role starting ASAP until the end of the year.Events Assistant (English fluency and French a...