Admin Assistant – Quality/Regulatory Affairs
vor 2 Wochen
Vantive: A New Company Built On Our Legacy
Baxter is on a journey to separate our ~$5B Kidney Care segment into a standalone company. Vantive* will build on our nearly 70-year legacy in acute therapies and home and in-center dialysis to provide best-in-class care to the people we serve. We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us.
At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us are driven to help improve patients’ lives worldwide. Join us as we revolutionize kidney care and other vital organ support.
*Completion of the proposed separation of Kidney Care from Baxter into a standalone company (to be named Vantive) remains subject to the satisfaction of customary conditions.
Your role at Baxter
As Assistant – Quality/Regulatory Affairs (m/f/d) for the Kidney Care Division you will provide professional, confidential administrative support to the Global Head of Quality and Regulatory and to a group of senior stakeholders. In addition to administrative duties you will also handle the submissions of Regulatory documents required for product registration and certification.
This role is based in Glattpark/Opfikon, near Zurich.
What you'll be doing
High level liaison with the Quality, Operations and Regulatory teams internationally
Coordination of calendars and agendas
Organize business travel (flight, hotel, transfer, travel visas) and prepare travel itineraries accordingly followed by the preparation of expense reimbursement reports
Follow up on action plans, objectives, specific projects & deadlines
Organization of virtual events, team meetings and conferences locally and abroad as needed
Coordination and submission of Regulatory documents required for product registration and certification
Handling of notarizations and legalizations of documents from various locations across the globe
Active member of the assistant community, contributing towards a collaborative and positive working environment with improvement suggestions, deputizing, local initiatives
Maintain confidential and sensitive information
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries
Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material
What you'll bring
Commercial degree and previous administrative experience in a dynamic, fast paced international environment
Good knowledge of a regulatory / quality / legal environment (awareness of importance)
Strong organizational skills and attention to detail
Excellent team worker, pro-active in a team by making suggestions and generating ideas
Speed & accuracy - get tasks done accurately and within strict timeframes
Technology savvy to make effective use of tools for travel & expenses, strong knowledge of remote meeting tools like Zoom, MS Teams, Webex etc.
Very good knowledge of MS Office applications, e.g. Excel, Word and PowerPoint
Written & spoken German required, at native level
Very good command of English written & spoken
Have we sparked your interest?
If you like the sound of the above role, can thrive in a fast-paced working environment and are excited about working in a learning and growth culture, then we’d love to talk to you.
#IND-DACH
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