Technical Officer, Strategic Fund

DESCRIPTION OF DUTIES

Under the general supervision of the Chief, Strategic Fund for Public Health Supplies (RRF/SF) and the direct supervision of the Technical Officer, Strategic Fund (RRF/SF), the incumbent is responsible for, but not necessarily limited to, the following assigned

duties:

1.Support the strengthening of Member States’ capacity to perform quantification, forecasting of future demands and improve efficiencies in the entire procurement cycle for products procured through the Strategic Fund;

2.Actively engage and contribute to the regional demand for medicines and related supplies collection process, ensuring timely country submissions to meet validation, analysis and tendering process deadlines. Monitor demand plan completion, identify bottlenecks, and coordinate actions to overcome them;

3.Support the coordination of the operations of the Strategic Fund in the review of product lists, pooling demand between participating countries;

4.Support the coordination, administrative and technical areas to promote the Strategic Fund to Member States;

5.Support the development of technical documents in procurement and the preparation of technical dossiers of prioritized products in the portfolio of the Strategic Fund;

6.Monitor usage and balance of the SF capitalization account and ensure funding availability for all supply needs in the demand plans pending procurement. Coordinate the requests and approval process for the SF credit line allocation, the follow-up of country payments and escalation measures for arrears;

7.Support the implementation of process improvements and operational efficiencies of the SF with Country Offices and headquarters administrative and technical entities (PRO, IMT, LEG, FRM);

8.Provide guidance to Member States on the SF operative procedures, serve as primary liaison with country offices for the submission of demand plans, approval of price estimates, financing of requisitions, deliveries, and other processes of the RF. Coordinate the implementation of agreements with partners, including compliance with non-financial reporting requirements;

9.Actively contribute to updating and disseminating the Strategic Fund policies, SOPs and operational manual;

10.Provide data and materials for the RRF web page and intranet as needed;

11.Present periodic updates on country demand plan performance through regular meetings;

12.Monitor and ensure that target dates and deadlines are met and that correspondence and queries are responded to in a timely manner;

13.Ensure that reports and documents are in line with PAHO standards, rules, practices and procedures;

14.Perform other related duties as assigned.

REQUIRED QUALIFICATIONS

Education :

Essential: A bachelor’s degree in pharmacology, business administration, industrial engineering, logistics, finance, or any field related to the functions of the post from a recognized university.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.PAHO, considers higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

World Higher Education Database (WHED), list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).The list can be accessed through the link:

Council for Higher Education Accreditation

College Navigator, found on the website of the National Centre for Educational Statistics, college navigator to support the validation process.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit:

Experience :

Essential: Seven years of combined national and international experience in pharmaceutical and/or logistics management with an emphasis on medicine and health supplies management, international procurement, finance and supply chain management.

Desirable: Working experience at an international organization as part of a team with responsibility for Strategic Funds.

SKILLS :

PAHO Competencies:

· Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

· Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.

· Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity – Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.

· Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (, power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.

· Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.

· Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.

· Moving forward in a changing environment: Propose change/Adapt to change -Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

·Extensive knowledge of supply chain management, particularly in an international environment.

·Ability to negotiate, influence and positively impact the generation and implementation of plans of utilization and optimization of the use of Revolving Funds.

·Ability to work harmoniously as a team member in a multidisciplinary and international environment.

·Ability to manage multiple issues and tasks in a complex organizational environment and to re-prioritize actions on own initiative and short notice.

·Ability to integrate managerial and administrative inputs into recommendations for decision-making.

·Ability to prepare clear, concise and complete analyses, proposals, reports and other written materials; maintain accurate records and meet critical deadlines; research and analyze complex problems, evaluate varied information and data, either in statistical or narrative form and exercise sound judgment within established guidelines.

·Strong professional oral and written skills in English and Spanish, including the development of reports, oral presentations and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English and Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills:

Demonstrated ability to effectively use current technology and software, spreadsheets, and presentations, as well as Enterprise Resource Planning (ERP) and management information systems. Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint and Word are considered essential.