Executive Assistant

ROLE

Reporting to the Chief of Chairman Office Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including:

Answering and filtering incoming telephone calls Managing a complex agenda and arranging meetings with internal and external stakeholders Sorting all incoming correspondence and highlighting priorities Typing high-quality written materials both in French and English Managing contacts and mailing database Efficient retrieving and filing system Reception of high-level visitors Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings Coordinating travels for the Chairman and key business stakeholders Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT) Expense claims, processing invoices and liaising with accounts department for payments follow-up

PROFILE

Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders Resourceful, high attention to details, able to anticipate and solve problems autonomously Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat Excellent written and verbal communications skills both in French and English (C2)

JOIN US

Our success comes from our highly skilled and talented employees Respectful entrepreneurship and long-term vision are key for success Our people contribute to a more secure world Diversity at all levels of an organization is a strength

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.

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