Specialist, Planning, Performance Monitoring

DESCRIPTION OF DUTIES

Under the general supervision of the Director, Planning, Budget and Evaluation (PBE), and the direct supervision of the Chief, Planning

(PBE/PM), the incumbent is responsible for, but not limited to, the following assigned duties:

1.Support the development, maintenance, and update of processes, guidelines, tools and information systems to facilitate the monitoring and assessment of the PAHO Strategic Plans and its Program Budgets (PBs), in collaboration with entities across the PASB;

2.Support the review and update the compendium of indicators for the PAHO Strategic Plan and PBs, and the validation of baselines and targets for indicators in collaboration with the Strategic Plan 2020-25 Networks and country offices;

3.Support coordination and communication with the planning and program management network (PMN);

4.Gather, process, systematize, and analyze information for the preparation of PBE reports, including on the implementation of PAHO Strategic Plan and PBs for Executive Management, WHO and PAHO Governing Bodies;

5.Support the implementation of the organization’s operational planning process ensuring the application of the results-based management approach to planning and budgeting, including the review and update of guidelines and tools for BWP development and PMA processes;

6.Participate in the review process and provide support to entities in the development of their BWPs and in conducting their PMA exercises in line with established corporate guidelines and technical orientations from PBE;

7.Assist in monitoring the implementation of recommendations related to planning and PMA processes, and prepare status reports for PBE’s internal management and for EXM;

8.Organize and facilitate meetings and orientation sessions on planning, PMA, budget, and related topics, including the preparation of training materials;

9.Support the formulation, review and monitoring of the Country Cooperation Strategies (CCS), regional strategies and plans, and Country Cooperation for Health Development (CCHD), ensuring their alignment and contribution to the priorities set in the Sustainable Health Agenda for the Americas 2018-2030, PAHO Strategic Plan and its PB;

10.Provide operational support for the strategic and technical oversight for the corporate program management function;

11.Assist with efforts for innovations in processes, mechanisms, and practices related to planning, performance monitoring and assessment, as necessary;

12.Support the development of the Program Budgets to implement the PAHO Strategic Plan;

13.Collaborate in the review and translation of guidelines and reports in English and Spanish;

14.Perform other related duties, as assigned.

REQUIRED QUALIFICATIONS

Education :

Essential: A bachelor’s degree in a health or social science, business administration, economics, or any other field related to the functions of the position, from a recognized university.

Desirable: Training and /or education in public health, results-based management (RBM), planning or project management would be an asset.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.PAHO, considers higher educational qualifications obtained from an institution accredited/recognized in one of the following databases:

World Higher Education Database (WHED), list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).The list can be accessed through the link:

Council for Higher Education Accreditation

College Navigator, found on the website of the National Centre for Educational Statistics, college navigator to support the validation process.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit:

Experience :

Essential: Five years of combined national and international work experience in planning, program management, monitoring and assessment, development program implementation and/or evaluation.

Desirable: Experience working with a UN system organization, in the public health field, and/or developing countries would be assets.

SKILLS :

PAHO Competencies:

· Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to the Organization’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.

· Teamwork: Collaborate and cooperate with others. - Works collaboratively with team members and counterparts to achieve results; encourages cooperation and builds rapport; helps others when asked; accepts joint responsibility for the teams’ successes and shortcomings. Identifies conflicts in a timely manner and addresses them as necessary; understands issues from the perspective of others; does not interpret/ attribute conflicts to cultural, geographical or gender issues.

· Respecting and promoting individual and cultural differences: Relate well to diversity in others and capitalize on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.

· Communication: Express oneself clearly when speaking/Write effectively/Listen/Shares knowledge - Quality and quantity of communication targeted at audience. Listens attentively and does not interrupt other speakers. Adapts communication style and written content to ensure they are appropriately and accurately understood by the audience (, power-point presentations, communication strategies, implementation plans). Shares information openly with colleagues and transfers knowledge, as needed.

· Knowing and managing yourself: Manages stress/Invite feedback/Continuously learn - Remains productive even in an environment where information or direction is not available, and when facing challenges; recovers quickly from setbacks, where necessary. Manages stress positively; remains positive and productive even under pressure; does not transfer stress to others. Seeks feedback to improve knowledge and performance; shows self- awareness when seeking and receiving feedback; uses feedback to improve own performance. Seeks informal and/or formal learning opportunities for personal and professional development; systematically learns new competencies and skills useful for job; takes advantage of learning opportunities to fill competencies and skill gaps.

· Producing Results: Deliver quality results/Take responsibility - Produces high-quality results and workable solutions that meet clients’ needs. Works independently to produce new results and sets own timelines effectively and efficiently. Shows awareness of own role and clarifies roles of team members in relation to project’s expected results. Makes proposals for improving processes as required and takes responsibility for own work and/or actions, as necessary. Demonstrates positive attitude in working on new projects and initiatives. Demonstrates accountability for own success, as well as for errors; learns from experience.

· Moving forward in a changing environment: Propose change/Adapt to change - Suggests and articulates effective and efficient proposals for change as needed when new circumstances arise. Quickly and effectively adapts own work approach in response to new demands and changing priorities. Is open to new ideas, approaches and working methods; adjusts own approach to embrace change initiatives.

Technical Expertise:

·Theoretical and practical knowledge of results-based management concepts and their application, especially related to planning, budgeting and program management, monitoring and assessment in the health or social sector.

·Experience in international technical cooperation with emphasis on public health planning, program development and implementation, and performance monitoring and assessment.

·Demonstrated ability to assess, analyze, synthesize, and provide recommendations on key department issues.

·Ability to manage multiple tasks in a complex organizational environment and re-prioritize actions on short notice when required.

·Knowledge of modern communication and information management technologies.

·Excellent logistical, administrative, and organizational skills to facilitate the implementation of plans and follow-up actions.

·Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:

Very good knowledge of English or Spanish, with a working knowledge of the other language. Knowledge of French and/or Portuguese

would be an asset.

IT Skills:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint,

SharePoint and Outlook. Knowledge of other software programs including related artificial intelligence, Power Bi, Visio, and use of

Enterprise Resource Planning (ERP) systems and or data management systems would be an asset.