Functional Project Management and Coordination Officer for the WGCTS

Deadline for ApplicationsDecember 18, 2025Hardship Level (not applicable for home-based)H (no hardship Family Type (not applicable for home-based)Family Staff Member / Affiliate TypeCONS Local Target Start Date Terms of ReferenceThis JR is raised to hire a consultant for the Working Group on Common Treasury Services (inter-agency forum) as per the ToRs below:The highly visible and important UN project (Harmonization of Treasury Practices) was initiated in early 2009 when the Finance and Budget Network (FBN) established the Working Group on Common Treasury Services (WGCTS) and tasked it with setting up a web‐based knowledge sharing tool and conducting a feasibility study for a harmonized approach to treasury services within the UN system and is on-going with new goals of collaboration that are monitored by the Finance and Budget Network who ultimately report to the United Nations High Level Committee on Management (HLCM). This WGCTS' web-based platform is named "Treasury Community of Practice (TCOP)". The WGCTS as defined in the TOR will require the co-ordination and organizational inputs of a technical consultancy resource familiar with the project, knowledgeable in managing specialized networks of professionals, communications and knowledge management.IFAD was hosting the WGCTS and its consultants since 2009 and from 2022 UNHCR was requested to host and take over the management of the working group's budget and related administration, including to host the two consultants working on the WGCTS.Description of duties:• Responsible for the preparation of the annual Way Forward & Agreed Responsibilities List that is an output from the annual WGCTS face-to-face Meeting. Once prepared and approved the consultant monitors all activities (approximately 20 per year) against the agreed deadlines and maintains strict control over all activities to insure the continued high standard of yearly accomplishments of the WGCTS. Should there be any serious delay noted the Co-Chairs are notified immediately so that timely action might be organized to remedy the situation. The consultant is responsible for maintaining focus on these multiple projects by organizing meetings, following assigned tasks, participating in the development of solutions and communications both upstream to the Co-Chairs and downstream to the WGCTS membership.• Assist with organization of both regular scheduled and ad hoc Zoom WGCTS meetings are frequently required and the consultant coordinates and collaborates in all phases of the organization of these meetings which require continual reminders and requests from the membership to confirm their participation.• The consultant is responsible for the preparation of the Minutes of all the meetings which are then cleared by the two Co-Chairs prior to being posted on the website together with any additional documents relative to the meeting and the list of the attendees, and the agenda.• Prior to the Finance and Budget Network Meetings requests are often received for updates on either a particular project or an overview of what the WGCTS is currently working on. The consultant independently drafts all of these documents and then forwards them to the Co-Chairs for clearance prior to submission to the FB Network.• While the consultant is responsible for drafting documents, the other consultant is responsible for posting and communicating with the WG membership through emails and/or postings on the Treasury Discussion Forum platform.• Similarly, requests are received from HLCM/CEB and regardless of the format which at times might be a PowerPoint or detailed document, the consultant will initiate the drafting so that all documents are timely, accurate and the Co-Chairs have adequate time for a detailed review.• The WGCTS completes numerous surveys throughout the year and the consultant establishes a control to monitor responses and follow-up with late responders. Once closed there is the process of analysis and collating and producing the results.• The numerous RFP surveys are received and renamed in a standard format and upload to Dropbox prior to sending to UNHQ, the knowledge management and technical handling of documentation is an additional process that the other consultant is responsible to complete.• Assist and support with the communications and follow up on all projects that are WGCTS-wide for example when requesting information on the level of service from the field offices regarding the MBA banks. The consultants assist the member who leads the project by broadcasting the message and then follow-up to ensure that all information is received so that adequate data is received by sending reminders to members until they respond.• Given that the consultant is in the USA, the availability of support and assistance has been extended beyond working hours in CET zone. Therefore, all the WGCTS member entities located in the ET zone in the USA have coverage throughout their working day. The entities are: UNHQ, UNDP, UNICEF, UNJSPF, UNFCU, WB, IMF, IFC, PAHO & ICAO.• With regards to the annual WGCTS face-to-face Meeting, the consultant assists the co-chairs in the preparation of the agenda and plays an active role in all phases of the event: logistical, security, IT, venue. This requires consistent communications with all 38-member entities and co-chairs to guarantee a productive, informative meeting.• The preparation of the agenda is developed from ground zero by the consultant after polling the WG members to determine areas of interest, collating the items into logical areas of interest and preparing detailed draft for discussion with co-chairs.• The Consultant is responsible for the drafting of the Minutes of the either two full day or three half day event.• The Consultant is also available to prepare "talking points" on short notice when requested by the Co-chairs.• As new WGCTS projects develop and or working groups form to study projects, the consultant will continue to play an active role in the start-up and management phase of these exciting new systems, i.e., DHoTS & UN DSC among others.• In depth experience and knowledge of Banking, Finance, Treasury operations and available IT solutions are required for the consultant to provide support, assistance and resolutions while maintaining global vision of multiple projects being developed simultaneously by Steering Committees, Sub-Working groups and special projects.• At times the consultant is the first to highlight problem areas in the overall completion of deliverables. This is the result of experience and focus as the primary resource on project development.• The consultant always works in close cooperation with and is always available to support the WGCTS project coordination and communication consultant on an ad hoc basis or as requested.• At all times, during the contract, the consultant will be available to assist the WGCTS and or the Co-Chairs with the completion of additional project related assignments as may be required.Standard Job Description Required Languages ,,Desired Languages ,,Additional Qualifications SkillsEducationCertifications Work ExperienceOther informationThis position doesn't require a functional clearanceRemoteYes