Head of Collections Office

vor 1 Woche

Genf, Genf, Schweiz Lotus Partners Vollzeit

Description de poste

For one of our clients, a Geneva-based organisation, we are looking for a:

HEAD OF COLLECTIONS OFFICE

Job description

The Head of Collections Office is responsible for overseeing the management, documentation, and logistics of a private collection, while leading a small specialised team. This role combines operational coordination, systems administration, logistics oversight, and high-level administrative support within a demanding and confidential environment.

Team & Operations Management

  • Lead and supervise a team of 4 specialists.
  • Plan and allocate resources efficiently to ensure timely execution of tasks and projects.
  • Ensure continuity of daily operations while managing multiple priorities.

Collection Management

  • Oversee inventory updates, acquisitions, loans, and the physical movement of objects.
  • Ensure accurate documentation, data integrity, and audit trails for all items.
  • Maintain and control physical and digital inventory records.

CMS & Systems Administration

  • Act as administrator of the Collection Management System (CMS), including user management, system configuration, upgrades, and monitoring.
  • Coordinate system maintenance with software editors and hardware providers.
  • Ensure data security, backups, and system reliability.

Logistics & Movement Coordination

  • Prepare and manage logistics for transportation, exhibitions, loans, and storage.
  • Oversee all related documentation (contracts, certificates of authenticity, condition reports).
  • Monitor movements across multiple locations and ensure accurate system updates.

Administrative & Document Management

  • Ensure proper digitisation, archiving, and organisation of all collection-related documents.
  • Maintain secure, structured digital archives in line with confidentiality standards.

Internal & External Coordination

  • Maintain close communication with the collection owner, internal teams, consultants, and external partners (experts, restorers, transporters, galleries).
  • Support project coordination and ensure smooth information flow across stakeholders.

Required profile

  • Proven experience managing collections, artworks, furniture, or similar assets, with strong exposure to logistics and administration.
  • Solid understanding of transport, import/export, conservation, and documentation processes.
  • Strong IT skills, CMS administration, and digital archiving tools.
  • Excellent command of standard office software (Excel, Word, PowerPoint).
  • Excellent written and verbal communication skills.
  • Fluent in French and English; Spanish is an asset.

All files will be treated with the utmost confidentiality.

  • head of collections office

    vor 2 Wochen

    Genf, Genf, Schweiz Lotus Partners Vollzeit

    For one of our clients, a Geneva-based organisation, we are looking for a:HEAD OF COLLECTIONS OFFICEJob descriptionThe Head of Collections Office is responsible for overseeing the management, documentation, and logistics of a private collection, while leading a small specialised team. This role combines operational coordination, systems administration,...

  • Head of Library

    Vor 7 Tagen

    Genf, Genf, Schweiz International Committee of the Red Cross - ICRC Vollzeit

    What We DoThe International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate...

  • Head of Operational Support

    Vor 2 Tagen

    Genf, Genf, Schweiz SYZ GROUP Vollzeit

    The Head of Operational Support is responsible for overseeing the day-to-day activities of the Operational Support team, ensuring efficient task organization and smooth operational execution.This role is accountable for maintaining high service levels, setting priorities, managing exceptions, and ensuring seamless support to internal stakeholders.As the...

  • Head of Artificial Intelligence

    Vor 6 Tagen

    Genf, Genf, Schweiz JobCloud SA | jobup - jobs Vollzeit

    Company DescriptionJobCloud is the leading digital company in the Swiss job market, offering innovative recruitment solutions through well-known platforms such as , , and Established in 2013, JobCloud is part of the esteemed Ringier and TX Group companies, which solidify its position as a key industry player. With headquarters in Zurich and multiple offices...

  • Head of Finance and Risk Banking

    Vor 7 Tagen

    Genf, Genf, Schweiz Finders SA Vollzeit

    Client: The bank is a well-established private institution with a small but expanding office in central Geneva. Fully regulated in Switzerland, it has a solid shareholder base and an entrepreneurial culture. For many years, it has provided traditional private banking services and is recognized as a highly respected global brand Head of Finance and Risk...

  • Head of Operations

    vor 1 Woche

    Genf, Genf, Schweiz Alohi Vollzeit

    Alohi is an AI-first SaaS scale-up on a mission to simplify how businesses work. Our products (Sign.Plus, Dial.Plus, Fax.Plus, and Scan.Plus) serve 4M+ customers worldwide, from small businesses to global enterprises. We're building category-defining tools that people actually love to use.We started with seed support from FONGIT (Fondation Genevoise pour...

  • Head of Business Risk Management

    vor 2 Wochen

    Genf, Genf, Schweiz Lotus Partners Vollzeit

    Description de poste For one of our clients, a private banking institution based in Geneva, we are looking for a: HEAD OF BUSINESS RISK MANAGEMENT Job description Lead the first line of defense risk framework for Wealth Management, with a strong focus on AML, financial crime prevention, tax and cross-border matters. Oversee the Client Lifecycle...

  • Head of Operations

    vor 1 Woche

    Genf, Genf, Schweiz Alohi SA Vollzeit

    Alohi is an AI-first SaaS scale-up on a mission to simplify how businesses work. Our products (Sign.Plus, Dial.Plus, Fax.Plus, and Scan.Plus) serve 4M+ customers worldwide, from small businesses to global enterprises. We're building category-defining tools that people actually love to use.We started with seed support from FONGIT (Fondation Genevoise pour...

  • Head of Market Risk

    vor 2 Wochen

    Genf, Genf, Schweiz Vallum Associates Vollzeit

    Head of Market Risk – GenevaCompany DescriptionA leading and forward-thinking energy company is looking for aHead of Market Riskto join their team. This is a fantastic opportunity to work in a fast-paced environment, analysing Power & Gas markets, supporting optimizing trading strategies and contributing to this PnL driven desk.With rapid expansion and...

  • Head of Editorial

    vor 2 Wochen

    Genf, Genf, Schweiz International Organization for Migration Vollzeit

    DescriptionJob Identification (Reference Number): 18246 Position Title: Head of Editorial Duty Station City: Geneva Duty Station Country: Switzerland Grade: P-4 Contract Type: Fixed-term (1 year with possibility of extension) Recruiting Type: Professional Vacancy Type: Vacancy Notice Initial duration: 1 year with possibility of extension Closing date: 21...