Head Travel Section

vor 2 Wochen

Genf, Genf, Schweiz International Telecommunication Union Vollzeit

Within the General Secretariat, Administration and Finance advises the Secretary General on human and financial resources management, and procurement. It manages ITU's resources ensuring consistency with ITU strategies, policies, regulations and rules as well as UN Common System policies.

Under the direct supervision of the Chief, Financial Resources Management Department, the Head Travel Section provides the following services to Union and external staff members:

  • Negotiates preferential fares with various airline companies and supervises air travel and hotel room reservations.
  • Defines the requirements for the preparation of invitations to tender related to ITU's use of travel agencies or other travel service providers.
  • In collaboration with other operational units and departments as required, identifies need, develops and implements new procedures, working methods and systems, aimed at ensuring an effective travel services while generating savings for the Union.
  • Plans and coordinates official travel arrangements for large groups of staff members attending conferences or other events held outside Geneva. Ensures that any required official documents (e.g. visas, health formalities, or laissez-passers) are in order.
  • Provides advice and information to the Union staff members, prepares service orders as required and drafts information circulars to clarify and facilitate the application of travel regulations. Verifies compliance with security measures related to the safety of travelling staff members, as prescribed by the United Nations Security Coordinator and the various UNDP field offices.
  • Oversees the coordination of staff members' official travel arrangements to ensure efficient and effective planning and processing of travel claims, in accordance with all applicable regulations. Oversees the establishment of inventories for moving-insurance purposes.

TECHNICAL COMPETENCIES

  • Working knowledge of airline reservation systems (such as Amadeus or Galileo).
  • Proficiency in the use of office automation tools (Word for Windows, Excel, SAP Travel Management database software etc.).
  • Ability to establish and maintain good working relations at all levels with staff members from different countries and cultures.
  • Service-oriented mindset, initiative, problem-solving skills, ability to improve working conditions, and excellent organizing abilities.
  • Ability to work effectively as part of a team and under pressure.

QUALIFICATIONS REQUIRED

Education:

Advanced university degree in travel management or a related field OR education from a reputed college of advanced education with a diploma of equivalent standard to that of an advanced university degree in one of the fields above.

Experience:

At least five years of progressively responsible experience in the field of the post, including at least two at the international level.

A Doctorate in a related field can be considered as a substitute for two years of working experience.

You can see the full vacancy notice here: Head Travel Section

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