Documents Analyst JOB DUTY STATION: ROME, P-2

This job is based in Rome, Italy.

Organizational Setting

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Office of the Secretary (SEC) is headed by the Secretary of IFAD, and forms part of the Office of Legal and Governance (OLG) that in turn is headed by the Chief Legal and Governance Officer (CLGO).

The Office of the Secretary of IFAD (SEC) is responsible for IFAD's governance and promoting effective relationship between IFAD and its Member States. SEC is composed of the Front Office, Documents and Languages Services (DLS), Conference and Meeting Services (CMS) and Governance and Membership Services (GMS). The corresponding services work together in support of the Fund's institutional governance, organizing formal and informal sessions of IFAD's governing bodies, from the Governing Council to the Executive Board and subsidiary bodies, through the provision of a series of services and interactions ranging from official contact with Member States and potential Member States, provision of documentation for Governing Bodies in the four official languages of the Fund, organization of formal and informal governing body meetings and safeguarding multilingualism through the provision of translation and interpretation services.

SEC's DLS workstream supports IFAD''s governance processes, public-facing activities and operations by ensuring that the institution''s communications and official documentation are accessible, accurate and consistent in its four official languages - Arabic, English, French and Spanish. This function is central to promoting multilingualism as a core value and operational principle of the organisation.

The position is located in SEC division and the incumbent works under the overall strategic, policy and management guidance of the Secretary of IFAD and the Director of the Office of the Secretary, and the direct supervision of the Chief, Documents and Language Services.

Job Role

The incumbent performs routine and non-routine work with established precedents independently; complex, precedent setting recommendations are developed in consultation with the supervisor or other subject matter expert. The incumbent is responsible for supporting a smooth work-flow of the Documents and Language Services workstream, ensuring the timely processing and delivery of all language versions of all IFAD governing bodies documents, as well as language processing of correspondence, publications and other material, in a manner to achieve savings, meet efficiency targets, maintain high-quality standards and adhere to tight deadlines, including through the introduction, where needed, of new tools and technology.

Job Profile Requirements

Organizational Competencies:

Level 1:

• Building relationships and partnerships - Builds and maintains effective working relationships
• Communicating and negotiating - Communicates effectively; creates understanding between self and others
• Demonstrating leadership - Personal leadership and attitude to change
• Focusing on clients - Focuses on clients
• Learning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovates
• Managing performance and developing staff -
• Managing time, resources and information - Manages own time, information and resources effectively
• Problem-solving and decision-making - Demonstrates sound problem-solving and decision-making ability
• Strategic thinking and organizational development - Personal influence
• Team working - Contributes effectively to the team

Education:

• Level - Advanced university degree (Master's or equivalent) from an accredited institution. A first-level university degree (Bachelor's or equivalent) combined with at least four additional years of relevant professional experience may be accepted in lieu of the advanced degree.
• Areas - Public Administration, Communication, Management, International Relations, Economics, Finance, Political Sciences, or related field.

Degree must be from an accredited institution listed on

Experience:

• A minimum of two (2) years of progressively relevant experience is required.
• Experience in a role providing analytical support within an international financial institution, development cooperation agencies and/or the United Nations system is highly desirable.
• In addition, qualifying experience in drafting analytical documents, producing reports on tight deadlines would be an asset.

Languages:

• Required: English (4 - Excellent)
• Desirable: French, Arabic and/or Spanish.

Click "Apply" to read the full job description and submit your application.

Deadline for applications: 30th October CET Rome)

Ref: VA 31446