Administrative Coordinator

The International Academy of Ceramics (IAC) is seeking a part-time bilingual Administrative Coordinator to handle administrative duties related to the IAC's membership, events and projects. The role offers a diverse workload within a small collaborative team and direct contact with the IAC's international membership.

Reports to: Director of the IAC

Type of contract: Permanent (CDI), 60-70% hours/week)

Location: IAC Secretariat, Ariana Museum, Geneva, Switzerland, with a hybrid working arrangement possible.

Start Date: 1st December, 2025, or by agreement

About the IAC:

The International Academy of Ceramics is an UNESCO-affiliated NGO based in Geneva with an international membership of over 1200 artists, professors, curators, gallerists, authors and a panel of prestigious institutions all active in the field of contemporary ceramics. The IAC's mission is to promote knowledge-sharing, education and innovation through ceramics in all cultures. For more information, please visit our website:

Key responsibilities:

As Administrative Coordinator you will perform the following tasks in accordance with management directives:

• Corresponding with members, external contractors and the general public
• Processing membership fees: invoices, reminders, payments, receipts, logs
• Updating and maintaining the membership database, websites and archives
• Running platforms for elections, competitions, votes and surveys
• Drafting content for newsletters
• Drafting letters of support and certificates
• Generating statistics and lists
• Providing logistical support for events and meetings
• Translating and coordinating translations
• Variety of ad hoc tasks to assist the rest of the IAC Secretariat team: e.g. Congress workload, Bulletin and social media content, archives digitisation etc.

PROFILE

Education and Experience:

• Higher education diploma/degree in Business Administration, Marketing, Communications or related field
• At least 3 years' experience in administration, marketing or other relevant field
• Experience in the cultural and associative fields would be an asset
• Experience working with an international team/audience would be an asset
• Experience in communications, digital media, data analysis and/or fundraising would be an asset

Skills:

• Bilingual English French speaker (with a high level of written English)
• Excellent communication skills - interpersonal, written and verbal
• Strong organisational and time-management skills with the ability to balance multiple tasks and priorities effectively
• Strong attention to detail, both editorial and numerical
• Comfortable working independently and as part of a team, adapting to shifting priorities with a positive attitude
• High level of discretion and professionalism in handling sensitive and confidential information
• Skilled user of WordPress; MS Office; MailChimp; Mac OS system
• Strong interest in the associative and ceramic/cultural fields
• Desirable: Skilled user of social media platforms and tools (Instagram, Facebook, Hootsuite, WeChat, Google Analytics etc.)
• Desirable: Skilled user of graphic design and multimedia communication tools (e.g. Adobe Creative Suite, Canva)

Languages:

The IAC will only consider candidates who are bilingual or native speakers of French/English with advanced command of the other language. Knowledge of other languages is an asset, especially Spanish and Chinese.

Location:

The candidate should be eligible to work in Switzerland and be based either in Geneva or in close proximity (neighbouring areas in France included). Hours may be split between the IAC Secretariat at the Ariana Museum in Geneva and remote work.

TO APPLY:

Send your application file (CV, letter of motivation, copies of certificates/diplomas) addressed to the IAC Director to: -

Deadline for applications: 15 November 2025

IMPORTANT NOTE: Early applications are encouraged as they will be evaluated on a rolling basis. The IAC reserves the right to fill the vacancy before the closing date for applications. Please note that only shortlisted candidates will be contacted.

Job Types: Part-time, Permanent

Expected hours: 24 – 28 per week

Benefits:

• Work from home

Work Location: Hybrid remote in 1202 Geneva, GE