Assistant to Head of Division

vor 2 Wochen

Zurich, Schweiz Kardex Vollzeit

We are seeking an experienced and professional Executive Assistant to provide comprehensive administrative and organizational support for our Head of Division and Head of Finance & Administration.

Ihre Aufgaben
- Provide administrative support to the Head of Division and Head of F&A, including calendar management, travel arrangement and expense reporting
- Complete organization of management meetings incl. bookings, catering, etc.
- Coordination of the annual update of the Divisional Strategy Document (requesting updates and incorporating them into the document)
- Support of the Strategy Management Software Tool (beeyond) as well as coordination of the required updates based on the Divisional Strategy Document
- Preparation and review of the monthly management update presentations to the Group Management for the Head of Division
- Act as the point of contact between executives and internal/external clients
- Coordinate and schedule meetings, conference calls and events, ensuring all necessary materials
- Preparation of documents and presentations

Ihr Profil
- Basic commercial training, business management training is a plus
- Proven experience as an Executive Assistant or in a similar role
- Full professional proficiency of the German and English language, other global languages would be an advantage
- Excellent MS Office / Office 365 skills
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines
- Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders
- High level of integrity, confidentiality, and professionalism

What we offer

This Executive Assistant role is a unique opportunity to expand your professional skills while handling high-level tasks.

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