Travel Expense Manager

vor 2 Wochen

Baden, Schweiz accelleron Vollzeit

The Travel Expense Manager manages the day-to-day operations of the company’s expense processes in adherence to approved policies. The role reports to the Global Category Manager T&E.

**Responsibilities**:

- Support the build-up of the Accelleron Global Travel & Expense organization.
- Act as Power User for the travel expense management solution (Yokoy).
- Act as a central point of contact for all Accelleron countries for travel expense-related matters.
- Maintain the Accelleron Service Desk (ASD) ticketing tool for travel expenses with pre-defined FAQs.
- Provides Tier support related to the ASD travel expense queries as per agreed SLAs.
- Escalate unresolved issues to Tier 2 support level.
- Prepare and maintain training material for the expense management tool.
- Organize regular and ad hoc training for expense management.
- Maintain the Global Travel intranet page with all relevant travel expense material. Liaise with all the key stakeholders (Local Travel Champion, Finance, HR, IS) for travel expense management topics.
- Provides feedback and support for the creation of local expense policies.
- Liaise with solution provider for prioritization of system developments and improvements.
- Support local finance contacts with reconciliation & auditing questions.
- Liaise with Finance, Tax, and Payroll on the tax rules definition and implement automated solutions.
- Manage monthly reporting process for local finance and HR contacts with pre-defined expense report audit and tax rules.
- Monitor travelers for adequate expense submission timing.
- Provide regular reporting and KPI on expense transactions.
- Act as the central point of contact for all Accelleron countries for the credit card management process.
- Manage the corporate card process as per the Global Corporate Card Policy.
- Ensures that only permanent Accelleron employees have a corporate credit card.
- Monitor the usage of the corporate card in case of private use.
- Liaise with HR for cancelation of cards for contract terminations.
- Manage adequate individual card limits.
- Maintain the Accelleron Service Desk (ASD) ticketing tool for a corporate card with pre-defined FAQs.
- Manage the corporate card process for new card issuance, replacement, or cancelation of existing cards.
- Support requests from countries or functions with the issuance of other corporate cards such as Purchasing Cards.
- Support local finance with reports for card reconciliation purposes.
- Provide ad hoc support with corporate card reporting.

Your background
- Ideally 5 years of experience in a similar role or in the travel management industry.
- Bachelor in Travel Management or similar.
- Good knowledge of English.

Your benefits
- Attractive compensation & benefits.
- Employee Assistance Program.
- Global parental leave program.
- Flexible working models.

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