Administrative Assistant

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Oversee calendar management, requiring interaction with both internal and external executives, staff, and volunteers, to coordinate a variety of complex executive meetings
- Answer phones and direct all incoming calls to appropriate parties promptly and efficiently
- Communicate and handle incoming and outgoing electronic communications on behalf of the management team
- Assist departments with reports, preparation of presentation materials
- Act as liaison with university departments such as accounts payable, vendors...etc
- Maintain and reconcile budgets for departmental accounts; monitors expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
- Arrange travel schedule and reservations for executive management as needed, submit and reconcile travel reports, purchasing card reports
- Attend and assist at major donor events, premiere screenings, on-air fundraisers, and, other related activities, which may require some weekend and evening work.
- Provide periodic administrative backup coverage for the receptionist, when needed
- Prepare or direct preparation of minutes, notices, manuals, agendas, and correspondence with all supporting documentation.
- CORE COMPETENCIES:

- Ability to interact with diverse groups of people
- Excellent interpersonal and communication skills
- Ability to work flexible hours (including occasional evenings and weekends)
- Passion for public media
- MINIMUM REQUIREMENTS:

- Bachelor’s degree with 3+ years’ experience, strong knowledge of MS Office suites, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us_