Administrative Expert to The Medical Ta
vor 1 Tag
**Summary**:
Location: Rotkreuz, Switzerland #LI-Hybrid
Purpose of the role:
As an Administrative Expert, you will independently manage and deliver essential administrative services, ensuring seamless support for the medical leadership team and contributing to efficient operations.
This role is part of the Medical Affairs team and reports directly into the Head Medical Affairs & CSO in Rotkreuz.
**About the Role**:
**Major**Accountabilities**
- General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
- Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
- Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
- Handling of administrative projects tasks with clearly defined content and time limitations.
- Acts as a team member for administrative projects and manages the administrative part of special tasks.
- Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
- Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) -Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)
- Deputizes for critical business processes during absences/holidays as defined by the admin community
**What you’ll bring to the role**:
- Bachelor’s Degree in any relevant discipline
- Full professional proficiency in English and in German, Italian and or French are considered a plus
- 3+ years of experience as project coordinator or providing administrative support in a big company
- Experience in collaborating x-functionally
- Advanced proficiency in Microsoft Office (e.g. MS Word, MS PowerPoint, MS Excel, MS Outlook)
- Drive continuous improvement of administrative processes and procedures
- Embrace the principle of shared accountability by proactively supporting colleagues within the admin community and foster knowledge transfer to enhance collective expertise and operational efficiency
**Why Novartis?**
Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that
**Benefits and Rewards**:
**Commitment to Diversity and Inclusion / EEO**:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
**Accessibility and accommodation**:
**Join our Novartis Network**:
Division
International
Business Unit
Innovative Medicines
Location
Switzerland
Site
Rotkreuz (Office-Based)
Company / Legal Entity
C018 (FCRS = CH018) Novartis Pharma Schweiz AG
Functional Area
Facilities & Administration
Job Type
Full time
Employment Type
Regular
Shift Work
No
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.
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