Building Project Manager

INTERNATIONAL TELECOMMUNICATION UNION
- ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems._

**Building Project Manager**

**Vacancy notice no**: 1822
**Sector**: SG
**Department**: NA
**Country of contract**: Switzerland
**Duty station**: Geneva

**Position number**: G31/P4/1205
**Grade**: P4
**Type of contract**: Fixed-term
**Duration of contract**: 2 years with possibility of renewal
**Recruitment open to**:External
**Application deadline (Midnight Geneva Time)**: 23 December 2024

ORGANIZATIONAL UNIT

The General Secretariat directs administrative, human and financial resources and activities of the Union, including the implementation of the provisions of the administrative regulations on operational questions, the dissemination of information on telecommunication/ICT matters for operational and other purposes, and the provision of legal advice to the whole of the Union. The General Secretariat coordinates the implementation of the Strategic Plan, monitors the telecommunication/ICT environment and recommends as needed action relating to the Union’s future policies and strategy. The General Secretariat ensures inter-sectoral coordination and cooperation to advance a whole of ITU approach (One-ITU) in headquarters and the field. The General Secretariat provides logístical and information technology support to the Union’s activities including conferences and global forums; the coordination of the work of the Union with the United Nations system, and other international organizations; and the engagement of the Member States, Sector Members, and Academia. The General Secretariat manages corporate governance, and strategic communications and relations with the media, different stakeholder groups as well as the general public.

**ORGANIZATIONAL CONTEXT**:
Within delegated authority and under the direct supervision of the Head, Facilities Management & Building Project Division (BPFMD), the Building Project Manager is responsible for the day-to-day management of the new building project. He/she serves as lead for the project and ensures project objectives are meet and outputs within prescribed time, cost and quality standards and foster a collaborative spirit and cooperation to achieve results. He/she operates in compliance with organizational regulations and rules and takes responsibilities towards the successful achievement of the delegated assignment.

**DUTIES AND RESPONSIBILITIES**:

- Manage day-to-day project operations and activities, monitor progress, and ensure the timely completion of tasks within budget, quality standards, and safety requirements.
- Coordinate and assist the Head of BPFMD in planning, managing, and supervising project stages to achieve set objectives.
- Support risk management by identifying potential risks, reviewing the risk register, and developing mitigation measures. Anticipate potential problems or deviations and propose and implement corrective actions.
- Monitor the expenditures and ensure they are kept within the approved budget. Prepare cashflow forecast and financial reporting.
- Organize and facilitate the consultation process for collecting needs, disseminating information, and engaging stakeholders. Gather and document requirements from end-users and collaborate with the design team to propose and validate functional solutions within budget.
- Oversee the design phase, coordinate design reviews, and ensure alignment with user requirements, project objectives, and specifications.
- Ensure day-to-day management of the construction phase, including compliance with contractual documents, oversight of on-site work, financial commitments, and safety measures.
- Act as a liaison and facilitate communication between project teams, users, designers, and contractors to ensure smooth project execution.
- Support the procurement process, including reviewing, and drafting tendering and contracting documentation, and carry out technical evaluation and verification of bids.

**DUTIES AND RESPONSIBILITIES (continuation)**:

- Ensure all construction work complies with contractual documents, norms, and regulations. Oversee on-site works, financial commitments, and payments.
- Implement and maintain a process to monitor compliance with health and safety regulations and procedures.
- Manage the work acceptance process and hand-over, including verification, acceptance tests, and criteria. Oversee change orders and ensure the timely correction of issues.
- Support in negotiating financial variations, claims, agreements, and settlements with consultants and contractors.
- Prepare regular reports and updates on project progress