Ap & Back Office Accountant

Department: Finance Department
Location: Lausanne, Switzerland
Contract Type: Open-ended

Activity Level: 100%

The International Olympic Committee (IOC) is the guardian of the Olympic Games and the leader of the Olympic Movement. A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including the athletes, the National Olympic Committees (NOCs), the International Sports Federations (IFs), Organising Committees for the Olympic Games (OCOGs), the Worldwide Olympic Partners and Media Rights-Holders. It also works with public and private authorities, including the United Nations and other international organisations.

If you are experienced in the field of Accounts Payable, and the opportunity to build a better world through sports inspires you, this is a unique opportunity for you to contribute to the Olympic Movement within the IOC. As an A/P & back-office accountant you will be managing accounts payable for selected IOC entities as well as back-office activities for IOC Treasury.

**Main responsibilities**

Accounts Payable
- Manage accounting of third-party accounts (Olympic Movement, suppliers, expense reports) as well as intercompany accounts for selected IOC entities or departments.
- Align with General Ledger accountants on actions to be taken in relation with accounts payable.
- Manage processing of vendor invoices including compliance check and timely booking in SAP.
- Execute batch payments according to payment calendar taking into account payment terms.
- Follow up with departments on approval of invoices and purchase orders if necessary.
- Align with tax manager on VAT treatment.
- Control and process employee expense claims ensuring compliance with travel policy; manage the approval and payment process.
- Ensure proactive communication and support with internal and external stakeholders.
- Contribute to monthly accounts closing and reconciliation; ensure respect of deadlines.
- Prepare weekly reporting of aged payables, parked invoices and travel expenses; provide ad hoc reporting deemed necessary by the Head of Treasury and CFO.
- Liaise with treasury team to provide visibility on cash flows.
- Prepare & execute payment of IOC members indemnities and staff per diem in line with IOC policy.
- Propose and implement enhancements to Accounts Payable processes.
- Participate in IT projects and testing related to SAP technical upgrade and transformation.
- Make sure controls are properly executed and reported.

Treasury back office
- Ensure timely reconciliation of treasury transactions.
- Control daily that deals recorded by Front Office match with bank statements; this include transactions on traditional and alternative asset classes.
- Book treasury transactions into financial accounting including accrued interests and securities revaluation.
- Propose and implement enhancements to Back Office Treasury processes.
- Make sure controls are properly documented.

Project Management
- Manage special projects in line with needs and/or tasks entrusted by management.

**Our requirements**
- University qualification or equivalent (bachelor’s, federal qualification, etc.).
- Excellent command of SAP and Concur.
- Fluent in English and French
- Practical experience working in Accounts Payable of at least 3 years.
- Good knowledge and experience of P2P process.
- Practical experience of electronic payments platform, knowledge of Fides a plus.
- Previous experience of Suppliers portal management a plus.
- Strong Interest for financial markets and investments.
- Excellent command of the corporate tools and compliance with the internal user rules (SharePoint, Office 365, etc.).
- Proven high integrity, ethical and professional conduct.
- Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us - a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities._