Office Coordinator

Vor 2 Tagen

Zurich, Schweiz RepRisk AG Vollzeit

Company Description*
About Us*
RepRisk is a rapidly growing global company and a pioneer in the ESG data science field. Our goal is to make the world a better place by creating transparency in the business world - we are driving positive change via the power of data. We combine AI and machine learning with human intelligence to analyze public information and identify environmental, social, and governance risks. We serve as a reality check for how companies conduct their business around the world - do they walk their talk when it comes to human rights, labor standards, corruption, and environmental issues?
**We Offer**
- Flexible working hours and arrangements
- An entrepreneurial, international, and dynamic work environment
- A shared mission to drive accountability and responsible behavior of companies, thus creating positive change
- A company that embraces diversity, because life would be boring if we were all the same

Job Description*
About You*
Are you a highly organized, confident person with an approachable personality? You easily connect, communicate, and work with all levels of seniority? Are you highly detail-oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES - this is the perfect role for you
**Your Responsibilities**
The position of the Office Coordinator plays a crucial role in supporting RepRisk’s growth and its global reach. You will support the team in Zurich as well as it’s subsidiaries. Moreover, you will be:

- Representing and supporting the Zurich team as first point of contact for internal stakeholders and external providers; therefore this is an office based position
- Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Managing office supplies by checking supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Planning and coordinating events (e.g., Summer and Winter parties, Welcome Breakfasts, Lunch & Learns) with an eye for sustainable choices
- Preparing and monitoring invoices in our dedicated expenses app
- Planning and booking travel arrangements for incoming visitors
- Nurturing relationship with property management, coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed
- Creating internal presentations and coordinate global and local team meetings (e.g. team events, workshops and training)
- Handling multiple ad-hoc projects (e.g. expand Admin Guide and Zurich Team Guide regarding office procedures and best practices)
- Support the budgeting process for the local office and keep an overview of the running costs and investments

Qualifications*
You Offer*
- 2-3 years of experience in a similar role
- Experience in a fast-paced, high-growth business
- Good German and excellent English Skills
- Strong project management skills, a flair for digital solutions, and the latest productivity tools
- Advanced skills in MS Word, Excel, and PowerPoint are essential
- Experience with MS SharePoint, DocuSign and MS Teams is an advantage

Additional Information*

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