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Administrative Assistant

vor 3 Wochen

Zurich, Schweiz iET SA Vollzeit

For a project at our client's site, an international company based in Zurich, we are looking for an experienced

Administrative Assistant / Office Manager (w/m/d)

In this role, you will be responsible for reporting (dotted line) to the Country / Cluster Manager and overseeing day-to-day operational matters that contribute to the excellent and smooth functioning of the office.

**Your Qualifications**:

- **Many years of experience as an Assistant / Office Manager, **preferably in a fast-paced corporate environment
- Further training as a management assistant would be an advantage
- **Strong computer literacy, particularly in Google Suite (Sheets/Slides/Docs)**:

- **Skilled in travel and diary management for multiple leaders, ensuring smooth schedules and arrangements**:

- **Experience in organizing client and internal meetings**:

- **Strong MS Office skills (Word, Excel, PowerPoint, and Outlook)**:

- Excellent communication skills (verbal and written) with the ability to interact effectively at all levels
- Demonstrated critical thinking and problem-solving capabilities and analytical mindset to assess and interpret information effectively
- Experience in event management and project management
- Knowledge of business process management to streamline operations
- **Fluent in English and German**

**Your Responsibilities**:

- Plan and implement office systems, layouts, and equipment procurement for local teams to maintain office efficiency
- Manage office administration, including office layout administration and order, end-to-end facilities management, and office security and access control
- Handle invoice control and follow-up for local teams, events, and activities
- Manage correspondence, complaints, and queries, ensuring correct escalation
- Supervise and monitor the work of administrative staff
- Provide coordination and support for key visits to the local office
- Offer support to the country team
- Oversee the management of the team responsible for office cleanliness and hygiene
- Set up new customers in the database and manage new hire onboarding
- Handle ORCM entries and funding reconciliation/transfers, as well as Oracle entries
- Coordinate and plan events, ensuring smooth execution
- Arrange deliveries in and out of the office