Administrative Assistant

Overview:
Holcim builds progress for people and the planet. As a global leader in innovative and sustainable building solutions, Holcim is enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of its strategy, Holcim is becoming a net zero company, with its people and communities at the heart of its success. The company is driving the circular economy as a world leader in recycling to build more with less. Holcim is the company behind some of the world’s most trusted brands in the building sector including ACC, Aggregate Industries, Ambuja Cement, Disensa, Firestone Building Products, Geocycle, Holcim and Lafarge.

Holcim is 70,000 people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products. If you would like to get more information about our corporate organization in Switzerland specifically, please visit our company profile.

**No agencies can be considered for this job posting, and no agency involvement is required unless contractually assigned.**

**Responsibilities**:
As we continue to look for more sustainable ways to build, we need world-class talent to join our team. People who are passionate about sustainability, driven by curiosity and keen to grow, learn, develop and thrive in our high-performance culture.

For our Cement Excellence department, we are looking for an
** Administrative Assistant** to join a high performing team, delivering results in a fast moving environment.

**Management support**
- Support the department heads with administrative tasks (calendar management and appointment scheduling, expenses, etc.)
- Coordinate travel arrangements, including hotels and transportation, visas and additional travel documents
- Coordinate with the administrative assistant team the daily work activities, organizing the delegation of tasks, specially when the team is covering for colleagues that are out of office.
- Undertake other responsibilities as necessary and/or assigned by management

**Office administration**
- Handle vendor invoices and purchase orders, check invoices and expense reports (SAP)
- Obtain and verify required financial information to enable payment of vendor and consultant invoices
- Ensure an appropriate working environment (office supply, meeting room booking, refreshments, smooth running of office equipment etc)
- Support and assign team members on various administrative tasks (redirecting calls, queries, etc.)
- Coordinate with admin assistants from other departments regarding ways of working, meetings and events, arranging efficient ways to meet objectives as a team.
- Liaise with the team, partners and vendors to obtain required information to process contracts
- Maintain files and records with effective filing systems
- Support with administrative onboarding of new employees / contractors
- Update internal operations guidelines and working manuals
- Facilitate and organize internal and external meetings, conference calls and video conferences and ensure proper preparation of information for and briefing of involved parties needed
- Coordinate and arrange Floor warden duties

Education/Qualifications:

- Administrative education or similar

**Experience**:

- 3-5 years successful experience in providing support to management and teams

Knowledge & Skills:

- Accurate, reliable and able to deal with sensitive and confidential information
- Able to anticipate needs of (senior) stakeholders
- Strong customer and team focus
- Flexible and able to cope with ambiguity, drive tasks to completion
- Highly effective time management, planning and organizational skills, able to manage multiple tasks and set priority
- Sensitive to multiple foreign cultures and interact with coworkers with different personalities and working styles

Language Requirements: Native German speaker. Business fluent in English (written and spoken). Additional languages (eg. French) would be an advantage. Local / International: Local Employment Travel Requirements: N/A