HR Admin Coordinator

We have an immediate opening for our EMEA (Europe Middle East & Africa) Headquarters in Bussigny, Switzerland for a:
**HR Admin Coordinator**

**Look around your home, and you'll find us everywhere**:
In your kitchen, living room, bedroom, bathroom, garage and outdoors. We are already making your everyday lives better. How are we achieving this? We are powered by knowledgeable, enthusiastic, and forward-thinking people committed to developing a culture of inclusion. And whether you are just starting your career or in need of a new challenge, we recognize, develop, and empower talent

**Helen of Troy** (NASDAQ: HELE) is a global designer, developer, and worldwide marketer of well recognized and widely trusted brands including OXO®, Hydro Flask®, Osprey®, Braun®, PUR®, Vicks®, Honeywell®, Hot Tools®, Drybar®, Curlsmith®, and Revlon®.

Together, we build innovative and useful products that elevate people's lives everywhere every day

**About the role**

The HR Admin Coordinator will work closely with the HR team EMEA to manage HR administration, payroll, and data management for EMEA legal entities (Kaz/HoT/Osprey). The role will also support HR cycle activities, respond to HR operations queries, and assist with reporting needs.

Over time, the HR Admin Coordinator will become the Workday and internal systems SuperUser for the HR Team EMEA. Additionally, the role will contribute to HR initiatives, support special projects, and act as a backup for the HR team and Facilities when required.

This position requires a strong affinity for systems, a sharp eye for numbers, and a focus on accuracy and efficiency to ensure smooth operations and compliance across the region.

**What you’ll do in the role**

**HR Administration & Employee Relations**
- Coordinate and manage all HR administrative tasks related to the employee lifecycle, including: onboarding (offer letters, employment contracts, work permits, social security registration, pension plans, health insurance, etc.)
- Employment changes (sickness, maternity, promotions, work rate changes, personal file updates, family allowances, long-term service awards, etc.)
- Offboarding (resignation letters, departure forms, holiday calculations, work certificates, unemployment office coordination, etc.)
- Prepare and validate payroll for all employees in collaboration with local payroll agents across multiple EMEA countries (CH, UK, AUS, BEL, FR, GER, ME, NDL, POL, SWE).
- Administer LTIP, ESPP, stock option plans, and bonus plans while ensuring accurate verification and payment of social charges in cooperation with local HR support.
- Act as the primary point of contact for employees regarding HR administration-related queries and liaise with external providers and authorities.
- Manage HR communications, including issuing the monthly newsletter and coordinating updates on joiners, leavers, and internal changes.
- Oversee HR reporting activities
- Maintenance of EMEA records for ISO audits
- Preparation of documentation for internal audits
- Process HR-related invoices and purchase orders.
- Support the HR Manager with ad-hoc reports and statistical data analysis

**Workday Administration**
- Ensure accurate and up-to-date employee records in Workday (new hires, job changes, sickness, maternity, terminations, etc.).
- Identify and support system enhancements to improve efficiency and data accuracy.
- Assist the HR team with Workday reporting and related projects.

**Time Tracking & Leave Management**
- Monitor and proactively manage time tracking, holiday, and absence records.
- Ensure associates and managers are informed and trained on any changes in policies, processes, or local regulations.

**HR Projects & Support**
- Participate in various HR initiatives aimed at process improvement and operational efficiency.
- Provide backup support for facilities and HR team functions as needed.

**What will help you do the job well**

Essential:

- Certificate d’Assistante en Gestion du Personnel
- 1-3 years of HR administration experience, preferably in an international environment
- Strong MS Office skills
- Fluent in English and French (spoken and written), another European language is a plus.
- Strong numerical skills
- Excitement about joining a midsize yet growing company with fast-growing brands

Nice to have:

- Experience with Workday or similar HR systems is an advantage

**About you**

**About us**

Many of our products rank as #1 brand in their category
- we are proud to be market leaders. Behind all these achievements stand exceptionally talented and passionate associates. We are a dynamic mid-size multinational company that offers challenges and opportunities equal to your talents and abilities. Our 15+ locations elicit unique team cultures; our powerful brands are marketed in approximately 75 countries.

**What do we offer?**
- Competitive compensation package depending on experience and skills
- Collective Health Insurance or Gym Allowance
- Mobility allowance