Executive Assistant to The CEO

**Reports to**:Chief Executive Officer (and Chief Operating Officer when the CEO is absent)
**Type of contract**: Permanent 100%
**Location**:Geneva, Switzerland
**Start Date**:As soon as possible

**About UICC**:
The Union for International Cancer Control (UICC) is a membership organisation that unites and supports the cancer community to reduce the global cancer burden, to promote greater equity, and to ensure that cancer control continues to be a priority in the world health and development agenda. Founded in 1933 and based in Geneva, UICC’s growing membership of over 1100 organisations across 170 countries and territories, features the world’s major cancer societies, cancer centres, ministries of health, research institutes and patient groups. Fostering inclusive partnerships represents the foundation of how UICC operates and delivers impact. This is why UICC works hand in hand with a variety of stakeholders to drive changes and make progress in cancer control. The portfolio of partnerships includes cancer organisations, foundations, and private sector companies.

**Summary of the position**:
The Executive Assistant will provide high-level administrative support to the CEO and the Management team to successfully conduct the day-to-day management and delivery of all activities. S/he will also work with other UICC teams, UICC Board members and external stakeholders to support the successful achievement of the organisational objectives by helping the CEO specifically organise and manage his workload and time effectively.

**Main responsibilities**:
Duties and responsibilities of the Executive Assistant include but are not necessarily limited to:

- Supporting the CEO in the execution of his duties.
- Managing the agenda of the CEO, ensuring that all meetings are arranged with third parties effectively.
- Ensuring that the CEO has all the necessary background information to be effective in his meetings.
- Researching certain topics on behalf of the CEO.
- Managing the logistics for all travel of the CEO and of the Management team.
- Supporting the Management Team in the planning, coordination and follow-up of their joint activities.
- Optimising and planning the travel schedules for the CEO and enable remote decision-making.
- Organising follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the management team.
- Taking responsibility for specific projects to support the CEO and COO in the delivery of their work

**Governance**
- Providing administrative support to UICC’s Board of Directors, including the logístical organisation of the Board meetings both virtually and in different international locations.
- Coordinating Board meeting and General Assembly preparations
- Acting as the first point of contact for all communications and managing the relationship between the Board and UICC staff

**ATOM Coalition**
- Assisting the project team in the delivery of the Access to Oncology Medicines Coalition initiative

**Skills and competencies**:

- Advanced studies and at least two years professional experience, ideally in an international organisation or an NGO
- Experience and proficiency in administrative procedures, managing files and records
- Excellent communication skills - interpersonal, written and verbal
- Strong attention to detail and accuracy
- Strong organisational, planning and time management skills
- Commited to deliver quality results under time constraints in a fast-paced environment
- Ability to cope with periods of high workload
- Great team player, able to work with people of different backgrounds and culture
- A high level of written and spoken English; other languages such as French and Spanish a plus
- Proficiency in Outlook, Microsoft Word, PowerPoint and Excel a must.
- An enquiring mind, willing to learn about global health and cancer specifically
- Interest and understanding of the non-profit sector

**Applications**: