Receptionist / Account Administrator (M/F/d)

**JLL empowers you to shape a brighter way**.

**Receptionist**/**Accounts**Administrator**(M/F/d)

You are acting as the first point of contact for all staff, contractors and visitors attending site, projecting a professional and welcoming image of the c lient and providing a wide range of support services to departments at post.

**Key Responsibilities**
- Manage sign-in process for vendors and visitors with professionalism and hospitality.
- Vendor Management
- Ensure prompt and appropriate follow up action is taken where necessary with regards to messages or enquiries noted.
- Efficiently manage all meeting room calendars and incoming booking requests.
- Ensure that rooms are prepared and cleared before and after all meetings.
- Ensures security and confidentiality measures are always adhered to.
- Provide administration support to the FM team at Posts, including booking of SRP appointments, ordering stationery and other such administration functions that arise.
- Process and verify incoming invoices against work orders and receiving documents
- Reporting and Documentation

**Your Skills &**Experience**
- Previous experience within a customer service environment providing reception services to the highest standard.
- Excellent verbal and written communication skills.
- Excellent spoken English and local language.
- Professionalism and competency when interacting with clients, visitors and answering incoming calls.
- Ability to handle complex instructions.
- Excellent computer skills and the ability to learn new systems and platforms.
- Solid understanding of accounting principles and practices
- Knowledge of accounts payable processes and best practices
- Familiarity with payment terms, taxes, and compliance requirements
- Experience with three-way matching (purchase order, receipt, invoice)
- Experience managing utility payment processes and tracking
- Understanding of utility billing cycles and common billing structures
- Ability to analyze invoices for errors or irregularities
- Experience building and maintaining vendor relationships
- Knowledge of vendor master file management
- Familiarity with payment prioritization strategies
- Strong analytical skills to identify discrepancies and resolve payment issues
- Ability to reconcile accounts and resolve inconsistencies
- Critical thinking skills to identify process improvements
- Problem-solving abilities related to payment disputes
- Ability to explain payment policies to internal and external stakeholders
- Strong customer service orientation
- Ability to work collaboratively with cross-functional teams
- High level of organization and time management
- Ability to work under pressure and meet deadlines
- Detail-oriented with exceptional accuracy
- Discretion when handling confidential financial information
- Adaptability to changing priorities and workflows
- Self-motivated with ability to work independently

**Help shape JLL**

**Jones Lang LaSalle SE**

**Your contact**:
**Stefanie Korte**

**Location**:
On-site -Geneva, CHE

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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