Project Administrative Support Consultant

INTERNATIONAL TELECOMMUNICATION UNION
- ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems. ITU also organizes global Telecom events bringing together the most influential representatives of government and the private sector to exchange ideas and knowledge for the benefit of all._

**Project Administrative Support Consultant**

**Vacancy notice no**: 1918
**Sector**: BDT
**Department**: Regional Offices
**Country of contract**: Remote
**Duty station**: Home Based

**Position number**: positionNumber
**Grade**: PositionGrade
**Type of contract**: Consultant
**Duration of contract**: 100 working days - February 2025 to July 2025
**Recruitment open to**:External
**Application deadline (Midnight Geneva Time)**: 10 February 2025

ORGANIZATIONAL UNIT

The Telecommunication Development Bureau (BDT) is responsible for the organization and coordination of the work of the Telecommunication Development Sector of the Union. BDT deals mainly with development policies, strategies, programming, projects, as well as technical cooperation activities to enable and foster universal access to affordable, high-quality and secure telecommunications/ICTs and Foster equitable and inclusive use of telecommunications/ICTs to empower people and societies for sustainable development. To effectively and efficiently serve the needs of Member States, BDT is organized into four functional areas:

- Operations Coordination Department (Office of the Deputy to the Director) (DDR)
- Projects, Partnerships & Digital Skills Department (PPS)
- Digital Networks & Environment Department (DNE)
- Digital Knowledge Society Department (DKS)

The regional offices provide assistance to the ITU Member States of the Region, ensuring a close relationship and collaboration. To implement the agreed programs and projects, in accordance with the ITU Strategy Plan and the BDT Action Plan, with the active support of all Departments, providing timely information about their development. To provide proper line management and support, the Regional Directors report to the Director of the BDT.

**BACKGROUND INFORMATION**:
The Project Administrative Support Consultant will provide technical assistance for the implementation of regulatory innovation mechanisms in Central American countries.

The project includes an initial six-month stage dedicated to preparation and readiness, for processes such as staff recruitment, consultant engagement, and procurement which typically require several months.

**TERMS OF REFERENCE**:
Under the guidance of the Project Manager in the Regional Office for the Americas, the Project Administrative Support Consultant will:

- Preparation of Terms of Reference (ToR): Develop comprehensive ToR for the hiring of at least five consultants during the initial stages of the project. The consultant will be responsible for drafting detailed Terms of Reference and ensuring alignment with project objectives.
- Recruitment process support: Collaborate with the International Telecommunication Union (ITU) to facilitate the recruitment process, ensuring all necessary documentation, including job descriptions, is in place. This includes coordinating with the Project Manager and BDT HR focal point for budget management and ensuring all recruitment queries are addressed in a timely and effective manner. Monitor and track the progress of the recruitment process.
- Procurement processes support: The consultant will prepare the necessary documents to carry out the procurement, purchasing and other processes specified in the procurement plan of the process for the first year of the project. Similarly, the consultant will provide a practical guide for the implementation of these processes in the project, in accordance with the project management structure and the ITU procedures and the requirements of the European Union as the donor of the Project.
- Preparation of press releases, executive documents, project presentations and letters related to the project: The consultant will prepare the letters, communications, general presentations of the project during the preparation phase of the project and will create the necessary templates during the project implementation period.
- Support the logístical preparation of meetings, and other activities in the project readiness stage: The consultant will prepare the logístical aspects of the meetings to be held within the project readiness phase, as follows: Advisory Committee Meeting, Steering Committee Meeting, six (6) engagement meetings with Member States. Participation in official missions could be requested.
- Project Financial and Technical Report: The con