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Administrative Associate Lower School, 100%
vor 2 Wochen
The Zurich International School is an independent day school in the Greater Zurich Area. We offer a well-rounded curriculum in English to around 1250 students from all over the world, aged 3 to 18 years.
**Administrative Associate Lower School, 100%**
**Start date 1 August 2025**
The Administrative Associate is an integral member of the Lower School Team. This full time position works closely with a fellow Administrative Associate, Principal and Assistant Principal to support our school community.
**Key Responsibilities**:
- **Office Management & Procedure Implementation**:Oversees the LS Office, develops office procedures, and ensures they are effectively implemented.
- **Student Attendance & Routines**:Manages student attendance, change of routine, and supports arrival/dismissal routines, including the 16:20 ATAC dismissal.
- **Visitor & Communication Support**:Welcomes visitors, answers phones, handles inquiries, and directs calls or messages to the appropriate departments.
- **Substitute Teacher Coordination**:Manages substitute teacher bookings, provides support during the school day, and ensures all necessary materials are available.
- **Administrative & Systems Management**:Uses school systems (PowerSchool, School Buddies, FinalSite) for record-keeping, space bookings, and completing checklists.
- **Collaboration & Support**:Supports the Bus Coordinator, liaises with school departments, and provides administrative assistance to the LS Principal and Assistant Principal.
- **Event Support & Office Organization**:Assists with school events, keeps the LS Office organized, and ensures the smooth running of daily administrative tasks.
**What you bring to this role**:
- Proficiency in English (speaking, listening, reading and writing) - Native or C2
- Proficiency in German (speaking and listening)
- Commercial education and a minimum of 3 years of work experience
- Previous experience in an office environment, ideally within a school setting, with strong IT and communication skills.
- Confident in working with international and multilingual families.
- Excellent organizational skills, attention to detail, and a collaborative mindset.
- Friendly, professional, approachable, with a high degree of confidentiality, initiative, and flexibility.
**Our Benefits**:
- Varied and interesting tasks in a dynamic, international work environment
- A motivated and cooperative team, which supports each otherAttractive employment conditions e.g. 40-hour week, generous vacation allowance
