Assistant Facilities Manager

**JLL empowers you to shape a brighter way**.

We are looking for an

**Assistant Facilities Manager (M/F/d)**

for our Integrated Facilities Management business line.

**Role Purpose**

An exciting opportunity has arisen for a n Assistant Facilities Manager. The Assistant Facilities Manager will assist the Senior Facilities Manager in leading a team or vendor group to manage the tactical delivery for the assigned property/ f acility, and be the on-site point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk.

**What this job involves**

**People Management**
- Help manage and coach team & vendors
- Assist in developing and sustain a high-quality well motivated team
- Ensure high staff morale, trust and work ethics
- Actively support an environment that supports teamwork, co-operation and performance excellence within the team
- Assist in mentoring and enabling Training & Development of team members

**Client/Sta**keholder Management**
- Deliver excellent customer service to meet on-site client’s expectations
- Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels
- Monitor procedures to ensure client’s expectations are conveyed and worked upon

**Procurement & Vendor Management**
- Support vendors including hard and soft skills to deliver services on time and within budget
- Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices

**Contracts Management**
- Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics
- Support in monitoring expiry of contracts and initiate re-procurement if needed
- Continually assess contracts to ensure best value delivered to the client

**Finance Management / Cost Control / Profitability**
- Assist in ensuring that the site’s financial operations are meeting targets and control requirements
- Assist and monitor financial processes to ensure account payable procedures are followed at all times

**Health & Safety Management**
- Implement and manage safety procedures to ensure the provision of a safe working environment
- Ensure compliance with statutory regulations on fire, health and safety standards

**Site Operations Management**
- Implement Industry Best Practice operations
- Assist and monitor to ensure all building procedures and performance measures are maintained at all times
- Ensure all Critical Environment (CEM) requirements are met
- Seek ways to reduce costs and improve operational standards

**Risk Management**
- Assist in the implementation and management of a property risk management program
- Support the implementation and monitoring of disaster recovering and business continuity plans
- Follow established escalation procedures and incident reporting procedures
- Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
- Experienced in facilities, property management, hospitality or related field
- Able to demonstrate knowledge of local health and occupational safety requirements
- Experienced in dealing with critical facilities and vendor management for specialized services
- Able to demonstrate proven capacity to understand and interpret commercial contracts
- Highly experienced in budget management and financial analysis
- Able to demonstrate superior people management skills
- Strong communicator

**What you can expect from us**

You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.

**Help shape JLL**

**Jones Lang LaSalle SE**

**Your contact**:
**Stefanie Korte**

**Location**:
On-site -Eysins, CHE

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely an