Development Vbu, Executive Team Assistant

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine? Join us as_ _**Development VBU, Executive Team Assistant** in Zurich, Switzerland.

**Here, you will be a vital contributor to our inspiring, bold mission.**

The Executive Team Assistant will work directly with the VP and Head, Development to coordinate activities and support administrative needs across a range of Development functions (Clinical Development and Operations, Regulatory Affairs and Global Vaccine Safety Evaluation).

The Team Assistant will report to the VP and Head, Development and will work closely with other VBU functions to align and coordinate Development activities with the broader VBU organization.

**ACCOUNTABILITIES**:

- Organizing, coordinating and administrating office work for Development functions in Zurich such as purchase orders, contract handling, procurement process, invoices signature.
- Acting as secretariat for the Development Leadership Team (DLT)
- Overseeing and planning of Development activities including team events, meetings and workshops across all Development subfunctions (and taking meeting minutes as needed)
- Anticipating and resolving administrative needs including last minute meeting requests, unforeseen calendar changes and international travel reservations, all taken care of with ease, autonomy, and proper follow through with stakeholders
- Performing complex administrative duties, involving contact with and exposure to highly confidential materials and information
- Preparing routine and non-routine correspondence, memoranda, reports, spreadsheets, newsletters, meeting minutes and presentations. Interacts with company employees at all organizational levels to gather information
- Supporting team members in daily tasks when needed: instruct in self-service systems (travel, meetings, telephone conferences, expense reporting, etc.)
- Developing and refining administrative procedures using technology to streamline processes where appropriate
- Preparing and issuing presentation materials, maintaining Development organizational charts, supporting the archiving of relevant materials
- Independently driving and completing assigned tasks/projects
- Timely delivering tasks / full ownership of assignments
- Proactively picking up any tasks / issues as required
**EDUCATION, EXPERIENCE AND SKILLS**:
**Education**
- Education in Administration/Business or equivalent
**Experience and Skills**
- Preferably 5-7 years of experience as Team Assistant supporting teams or executives
- Experience working in an international environment (preferably within the pharmaceutical industry) and able to work successfully in multi-cultural teams
- Experienced in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Practical business-oriented solution approach
- Well organized and able to prioritize and manage changing workload and meet deadlines
- Service minded, team player and collaborative working style
- Must be able to work in a fast paced environment with demonstrated ability to handle multiple competing tasks and demands
- Must be able to interact and communicate professionally with individuals at all levels of the organization
- Consistently demonstrates respect for people and relates to people in an open, professional, and encouraging manner
- Able to stay calm in stressful situations
- Takes ownership of given responsibilities
- Capable of working independently as well as in teams
- Excellent communication and organization skills
- Flexible, proactive, committed and reliable
- Demonstrates unquestionable integrity and professionalism
- Business fluent in English (verbal and written)
- Demonstrated ability to maintain and work with highly sensitive and confidential information

**Locations**:
Zurich, Switzerland
**Worker Type**:
Employee
**Worker Sub-Type**:
Regular
**Time Type**:
Full time