Billing Coordinator

We are looking for a

Billing Coordinator (80% - 100%)

to join our Finance Team in Geneva. In this role, you will play a vital part in ensuring the smooth and accurate billing process, while also supporting the team, consisting of 7 team members in achieving its goals.

Your Key Tasks and Responsibilities will include:
Billing process
- Preparing, reviewing, and processing client invoices in accordance with the firm's policies and clients' specific requests, when applicable;
- Ensuring accuracy in time entries, fee quotes, billing rates and disbursements;
- Communicating with partners' and clients' regarding billing inquiries;
- Tracking payments, sending reminders for payments and assisting with recovery proceedings, when needed;
- Entering invoices into clients' invoicing electronic platforms, as required;
- Creating and maintaining documentation and procedures related to billing activities;
- Optimizing and streamlining current processes and workflows;
- Maintaining and updating clients' billing records and generating billing reports;
- Providing general administrative support to the finance team related to billing activities.

Team coordination and processes supervision

Reporting to our on-site Accounting and Finance Manager, you will be responsible for:

- Coordinating tasks within the billing team and balancing workload;
- Organizing team members' absences and schedules;
- Providing guidance on internal processes and workflows, and training team members;
- Ensuring team members adhere to processes and standards;
- Fostering a collaborative and efficient work environment.

If you meet the following criteria, we’d love to hear from you:

- A commercial education and strong affinity for numbers;
- Extensive experience in accounts receivables and a solid background in accounting;
- Experience in team supervision and process management, with good leadership skills;
- Native fluency in French or English, with a very good command of the other language (additional languages are a plus);
- Exceptional organizational skills, with the ability to multitask, prioritize, and execute tasks efficiently;
- Ability to thrive in a fast-paced environment while maintaining a high level of customer service;
- Strong communication and problem-solving abilities;
- Familiarity with ADERANT Expert or similar legal-industry time and billing suites is an asset;
- Familiarity with various electronic billing vendor web sites is advantageous;
- Experience in the legal or consulting industry is a plus.

We offer:

- A coordinator role in a dynamic work environment with 7 colleagues, where your organizational skills and contributions are valued;
- A competitive social security package;
- Flexible working hours to support a healthy work-life balance;
- The opportunity to shape and develop a collaborative, diverse, and high-performing team;
- A central location in Geneva, with easy access to public transport.

If you have any questions or need further information, please don't hesitate to reach out to the HR department (contact details on the right).