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Office Administrator

vor 4 Wochen

BielBienne, Schweiz Power Integrations Vollzeit

**Office Administrator (50%)**

**Workplace**: Biel/Bienne
**Reports to**: Site Director

**Responsibilities**:

- Oversee office operations, event and travel coordination, and employee support.
- Serve as the first point of contact for internal and external inquiries, handling correspondence in English and German or French.
- Organize and coordinate meetings, travel arrangements, catering, and invitations for the executive board and management.
- Handle correspondence, mail, phone calls, and invitations in English and German or French.
- Organize and book interviews for recruitment processes.
- Welcome and assist visitors.
- Organize and manage catering for meetings and company events.
- Maintain and prepare meeting rooms.
- Maintain the office kitchen and ensure cleanliness.
- Manage and distribute office mail.
- Support time recording, interviews, certificates, and references in HR.
- Organize and coordinate employee language courses.
- Create invitation letters for official events and meetings.
- Provide various administrative support to different departments.

**Education and Experience**:

- Completed commercial training or a comparable qualification.
- At least 3 years of professional experience in a similar position (e.g., Site Admin, Executive Assistant).

**Professional Expertise**:

- Strong MS Office knowledge (Excel, Outlook, Word, PowerPoint).
- ERP knowledge, ideally Oracle EBS.
- Fluent in English. Fluent in German or French (written and spoken), with knowledge of the other being an advantage.

**Soft Skills**:

- Hands-on mentality.
- Self-reliant, reliable, well-structured, and organized.
- Enjoy working in an international environment.
- Drive for continuous improvement.
- Proactive and open personality.
- Flexibility, independence, customer orientation, and teamwork.
- Friendly and professional demeanor.