Head, Emergency Support Unit

Position Title**: Head, Emergency Support Unit**
Duty Station**: Geneva, Switzerland**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 31 December 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Madagascar; Marshall Islands; Micronesia (Federated_
- States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

The Financial Coordination and Policy Division (FCPD) of the Department of Financial and
Administrative Management (DFM) at IOM oversees the global financial operating framework of
the Organization, ensuring compliance with its financial regulations, policies, and standards. The
Division coordinates comprehensive monitoring and analysis of budgetary, financial compliance,
and monetary risks in close collaboration with other DFM divisions and units.

Within FCPD, the Emergency Support Unit supports the management of resources allocated to
IOM’s emergency responses under the Scale-Up Protocol phase and, more broadly, to the
Department of Humanitarian Response and Recovery (DHRR). The Unit contributes to the
oversight and compliance of such responses by providing emergency protocols related
guidance and advisory support to Regional Offices, and Resources Management Officers of the

Country Offices, as well as to DHRR projects managed from Headquarters. It facilitates the
timely, compliant, and efficient operation of financial and administrative workflows, while
promoting cross-functional adherence to institutional policies and processes and offering
analytical guidance to enhance decision-making.

Under the direct supervision of the Deputy Comptroller/Director of the Financial Coordination
and Policy Division, and in close coordination with the Director of the Department of
Humanitarian Response and Recovery (DHRR), the Head of the Emergency Support Unit will
be responsible and accountable for overseeing and managing the Unit’s operations. This
includes monitoring the financial health of the operations in the Unit’s purview, delivering
efficient transaction processing, as well as providing support and advisory services in
accordance with IOM’s financial regulations, rules, and procedures.

**_ Core Functions / Responsibilities:_**

1. Supervise the Emergency Support Unit (ESU) in compliance with IOM standards, processes,
rules, and regulations.

2. Monitor and oversee the financial management of the Unit's assigned project portfolio,
including:

- Monitor and oversee the financial performance, identify unusual trends, and alert stakeholders

to avoid deficits, underspending, or no-cost extensions.
- Provide expert support to the DHRR management, Project Managers and the Resources

Management Officers of the Country Offices implementing Scale-Up emergency projects in
ensuring timely and quality donor financial.
- Establish and maintain procedures for regular financial reviews of projects, ensuring follow-up

on findings and timely resolution.
3. Ensure financial and administrative compliance with IOM regulations, policies, and
procedures, addressing discrepancies or inconsistencies, as required.

4. Coordinate and provide expert support to the audits for Scale-Up emergency projects,
DHRR-managed projects, and multi-country audits. Address audit observations impacting
accounting and financial management areas.

5. Manage DHRR’s annual budget submission and ensure spending aligns with approved
allocations.

6. Oversee Human Resources functions for DHRR, provide expert support and guidance to the
Country Offices during Scale-Up emergencies. Maintain and manage a roster of resources
management staff for surge deployments in Scale-Up emergencies.

7. Liaise with Emergency Coordinators, Regional Directors and Chiefs of Missions on funding
levels and resources management aspects of Scale-Up emergency activities.

8. Brief DHRR and DFM leadership on resources management issues, highlighting areas for
improvement, risks, opportunities, or potential financial exposure. Prepare analytical reports to
inform decision-making and risk management.

9. Represent DFM in Scale-Up emergency task forces, consultation meetings, and technical
workin