Payroll Specialist

About us Ultima Capital is a leading Swiss luxury hospitality and real estate group, with a growing portfolio of high-end assets across Switzerland, France, and Greece. The company owns and operates a range of ultra-luxury properties, including private residences, villas, and boutique hotels, catering primarily to ultra-high-net-worth (UHNW) clients. Under the Ultima Capital umbrella, our properties are distinguished by hyper personalised service, exceptional design, and unrivalled privacy, delivering a seamless combination of home-like comfort and five-star luxury. The Payroll Specialist role will be based at our Head Office in Geneva, supporting all Ultima entities in Switzerland. Mission Location: Geneva, Head Office Contract: 50%, Fully on-site Reporting line: • Functional: HR Group Manager • Managerial: Finance Director Position Summary:The Payroll Specialist is responsible for the end-to-end payroll management for all Swiss entities, ensuring full compliance with Swiss labor law, social security, tax regulations, and the CCNT. The role acts as a key point of contact for employees and management on all payroll and social insurance matters. Key Responsibilities:• Full payroll management from A to Z for all Swiss entities, including companies based in Geneva, Gstaad, and Crans-Montana • Submission and coordination with tax authorities across different cantons • Preparation of payroll-related documents (salary certificates, employer attestations for unemployment offices, etc.) • Management and follow-up of social security contributions, insurance declarations, and payroll-related invoices • Management and control of work schedules and timesheets • Management and renewal of work permits • First point of contact for employees and management regarding payroll, social insurance, and tax-related questions • Guarantee compliance with Swiss labor law, payroll regulations, social insurance requirements, and CCNT rules • Preparation and support during audits and inspections • HR data entry for new hires in the HRIS (Mirus) • Preparation and follow-up of employment and housing contracts • Notifications to local authorities (90-day) • Management of absences: holidays, sick leave, maternity leave, and other leaves • Preparation of exit documents and offboarding administration • Updating payroll mass data and reporting to internal and external stakeholders • Support the HR team on various HR projects • Propose improvements to HR and payroll operational procedures • Any other related administrative or operational HR tasks Profile Requirements:• Minimum 4 years of proven experience in payroll management in the hospitality sector in Switzerland • Perfect knowledge of Swiss payroll legislation, social security, taxes, work permits, and CCNT • Excellent knowledge of Mirus • Languages: Fluent in French and English. German is a real plus. • Strong service-oriented mindset, highly rigorous and detail-oriented • Extremely flexible, rigorous, and well-organized • Ability to work under pressure in a seasonal, fast-paced environment • Strong interpersonal and communication skills • Available ASAP • Full on-site presence required and part time contract at 50%.